Secretary - Support HODs

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment firm in Singapore is seeking a highly organized Senior Secretary to act as the Director's first point of contact. Responsibilities include organizing meetings, managing the Director's calendar, taking minutes, and tracking projects. Candidates must possess a diploma in Business Studies and have at least 3 years of secretarial experience, along with strong communication skills and proficiency in Microsoft Office applications.

Qualifications

• Minimum diploma in business studies or equivalent.
• At least 3 years of secretarial experience supporting senior leaders.
• Excellent written and oral communication skills.

Responsibilities

• Organise meetings and coordinate attendees.
• Manage the Director's calendar effectively.
• Take accurate minutes during meetings.

Skills

Team player

Written communication

Oral communication

Organisational skills

Attention to detail

Education

Diploma in Business Studies (Administration / Secretarial) or equivalent

Tools

Microsoft Office applications

Job description

Overview

We are looking for a highly organised and proactive Senior Secretary / Secretary who will serve as the Director’s first point of contact and ensure smooth coordination of all activities under the Director’s purview. Key responsibilities include:

Responsibilities

• Keeping abreast of the work streams and priorities of the Director.
• Organising meetings, including coordinating attendees’ schedules, booking venues, setting up systems, preparing materials, and providing the Director with a quick recap of the meeting purpose.
• Managing the Director’s calendar effectively to prioritise meetings, calls, and deadlines.
• Taking accurate minutes and notes during meetings.
• Tracking projects and assignments to ensure timelines are met.
• Collating and understanding workplans and budgets submitted by individual departments.
• Maintaining a well-structured filing system for easy retrieval of documents.

Qualifications

• Min Diploma in Business Studies (Administration / Secretarial) or equivalent.
• At least 3 years of secretarial experience supporting senior leaders.
• Strong team player with initiative, agility, and perseverance to foster a culture of performance and engagement.
• Excellent written and oral communication skills, with the ability to build effective relationships across all levels of the organisation.
• Highly organised, meticulous, and detail-oriented.
• Proficient in Microsoft Office applications and adept at managing calendars and scheduling tools.

How to Apply

TELE me at @jacechooo or WA me at https://wa.me/[phone] NOW!

Interested candidates please submit your resume to [e-mail]

Jace Choo Oi Kei

Personnel EA License No.: R1875164

Recruit Express Pte Ltd (EA Licence No.: 99C4599)