Senior Admin Secretary

WM WOOD PRODUCTS MANUFACTURING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local manufacturing company in Singapore seeks an organized administrative professional to provide essential support in schedule management, communication, and office operations. Responsibilities include managing calendars, organizing files, and supporting meeting preparations. Ideal candidates should possess strong communication skills, proficiency with office software, and a keen attention to detail. If you thrive in a dynamic environment and can maintain confidentiality while solving problems, this position is for you.

Responsibilities

• Answering calls, responding to emails, managing mail, greeting clients/visitors.
• Managing calendars, booking appointments, coordinating meetings, arranging travel.
• Typing, formatting, and filing documents, reports, presentations, and correspondence.
• Maintaining filing systems (digital/physical), managing databases, ordering supplies.
• Producing agendas, taking minutes, setting up conference calls.
• Data entry, processing expenses, implementing new procedures, supporting HR tasks.

Skills

Organization & Time Management

Communication (Written & Verbal)

Proficiency with Office Software (e.g., Microsoft Office)

Attention to Detail

Discretion & Confidentiality

Problem‑Solving

Job description

provides essential administrative support, handling tasks like managing schedules, correspondence (phones, emails, mail), organizing files, preparing documents/reports, coordinating meetings (agendas, minutes), greeting visitors, managing supplies, and ensuring smooth daily office operations, often serving as the first point of contact for clients and staff

They keep offices running efficiently by organizing workflows, managing communication, and maintaining records for executives or teams.

Key Responsibilities

• Communication: Answering calls, responding to emails, managing mail, greeting clients/visitors.
• Scheduling: Managing calendars, booking appointments, coordinating meetings, arranging travel.
• Documentation: Typing, formatting, and filing documents, reports, presentations, and correspondence.
• Organization: Maintaining filing systems (digital/physical), managing databases, ordering supplies, ensuring office tidiness.
• Meeting Support: Producing agendas, taking minutes, setting up conference calls.
• Administrative Support: Data entry, processing expenses, implementing new procedures, supporting HR tasks.

Essential Skills

• Organization & Time Management
• Communication (Written & Verbal)
• Proficiency with Office Software (e.g., Microsoft Office)
• Attention to Detail
• Discretion & Confidentiality
• Problem‑Solving