Facilities Management jobs in Singapore
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Job summary
A recruitment firm in Singapore seeks an Administrative Coordinator to manage clinical staff schedules, coordinate training sessions, and oversee office facility issues. The ideal candidate will have a diploma in any discipline with over 2 years of administrative experience, preferably in healthcare. Proficiency in Microsoft Office Suite and advanced Excel skills are essential. The position offers the opportunity to work in a dynamic environment where independent and collaborative skills are valued.
Qualifications
- 2+ years of relevant administrative experience, preferably in healthcare settings.
- Ability to coordinate logistics for meetings and manage complex calendars.
Responsibilities
- Maintain and update staff rosters and leave schedules.
- Coordinate staff training plans and manage CPE points.
- Liaise with Facility Management for office maintenance.
Skills
Education
- Maintain and update clinical staff rosters, including leave schedules and on-call arrangements.
- Coordinate logistics for clinical and leadership meetings (scheduling, venues, minutes, follow-ups).
- Manage complex leadership calendars to ensure effective time management.
- Coordinate staff training plans with internal and external partners.
- Manage training records, track and facilitate Continuing Professional Education (CPE) points.
- Document and report training progress; process EPIC system access requests.
- Liaise with Facility Management, vendors, and CIFO to resolve office maintenance issues.
- Process bills and claims promptly for payment.
- Conduct office orientations for new hires, including safety and security briefings.
- Manage office access control across RHSO locations and support weekend community health events.
- Diploma in any discipline 2+ years of relevant administrative experience, preferably in healthcare settings
- Ability to work independently and collaboratively in a fast-paced environment
- Strong proficiency in Microsoft Office Suite, with advanced Excel skills
For interested candidates, please submit your latest resume to anna.chen@recruitexpress.com.sg
Anna Chen Jiaxin
Recruit Express Pte Ltd
EA Licence No: 99C4599
CEI Registration Number: R25157621
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.