Associate Executive, Operations (West, Up to $4k) #HAC

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment firm in Singapore seeks an Administrative Coordinator to manage clinical staff schedules, coordinate training sessions, and oversee office facility issues. The ideal candidate will have a diploma in any discipline with over 2 years of administrative experience, preferably in healthcare. Proficiency in Microsoft Office Suite and advanced Excel skills are essential. The position offers the opportunity to work in a dynamic environment where independent and collaborative skills are valued.

Qualifications

• 2+ years of relevant administrative experience, preferably in healthcare settings.
• Ability to coordinate logistics for meetings and manage complex calendars.

Responsibilities

• Maintain and update staff rosters and leave schedules.
• Coordinate staff training plans and manage CPE points.
• Liaise with Facility Management for office maintenance.

Skills

Strong proficiency in Microsoft Office Suite

Advanced Excel skills

Ability to work independently

Collaborative in a fast-paced environment

Education

Diploma in any discipline

Job description

Job Description:

Administrative Coordination & Meeting Management

• Maintain and update clinical staff rosters, including leave schedules and on-call arrangements.
• Coordinate logistics for clinical and leadership meetings (scheduling, venues, minutes, follow-ups).
• Manage complex leadership calendars to ensure effective time management.

Training & Development Support

• Coordinate staff training plans with internal and external partners.
• Manage training records, track and facilitate Continuing Professional Education (CPE) points.
• Document and report training progress; process EPIC system access requests.

Office & Facility Management

• Liaise with Facility Management, vendors, and CIFO to resolve office maintenance issues.
• Process bills and claims promptly for payment.
• Conduct office orientations for new hires, including safety and security briefings.
• Manage office access control across RHSO locations and support weekend community health events.

Requirements

• Diploma in any discipline 2+ years of relevant administrative experience, preferably in healthcare settings
• Ability to work independently and collaboratively in a fast-paced environment
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills

For interested candidates, please submit your latest resume to [e-mail]

Anna Chen Jiaxin

Recruit Express Pte Ltd

EA Licence No: 99C4599

CEI Registration Number: R25157621