Administrative Assistant jobs in Spain

Overview

Nestled in the heart of Tengah Forest Town, the new Tengah General and Community Hospitals will be an exciting and innovative health campus providing a comprehensive range of clinical specialties and healthcare services including emergency, inpatient, rehabilitative and outpatient specialist care.

As part of National University Health System (NUHS) cluster, this state-of-the-art facility is slated to be ready by early 2030s.

Intricately connected with the surrounding community, Tengah Health Campus offers you the opportunity to create a healthcare facility of the future, tightly integrated with the residents and nature. As a people-focused organisation, we believe in respect and recognition. By harnessing the passion and strength of our team and putting them at the core of our culture, we create a nurturing environment to excel and deliver fulfilling care.

Be part of our groundbreaking team to bring our vision to life – a hospital in a forest, and a healing oasis within the hospital.Join #TeamTengah #TengahHealthCampus

Key Responsibilities

NGEMR workflow planning

• Liaise with planning leads to gather NGEMR requirements

• Coordinate between end users and GMIO/Synapxe team

• Spearhead NGEMR facility structure planning - work closely with hospital operations planning team to design NGEMR workflows

• Facilitate workshops and coordinate meetings with stakeholders to understand requriements and develop appropriate NGEMR workflows

• Coordinate meetings, book vanues, collate agenda, minutes writing and arrange for catering requirements when necessary. Maintain filing system, manually or electronically in shared drive.

Content knowledge of NGEMR applications (optional)

• NGEMR knowledge is preferred but not necessary

• Able to facilitate discussions and direct queries to relevant stakeholders

• Undergo NUHS Ops Builder program (or equivalent) to attain the necessary skills (optional)

EMR change requests at BAU

• Consolidate EMR change requests for presentation at weekly cluster meeting

• Liaison between CMIO and end users for clarifications and approvals

MI Office operations

• Ensures that MI office responsibilities at hospital level are met

• Support CMIO to handle MI-related domains

Requirements

Educational Qualifications

• Bachelor's degree in preferably healthcare, computer science, business or related field

• Post-graduate training in a relevant topic/specialty will be an advantage

Experience

• At least 5 years of relevant experience in IT Operations and 3 years' experience in managing a team

• Experience in IT project management is preferred.

• Experience in clinical systems implementation is advantageous.

Skills and Competencies

• Proficient in Microsoft Office Suite

• Proficient in English and at least 1 other local language

• Relevant application training at Certification / Proficiency level

Essential Personality Traits

• A team player with positive attitude and open to learn new skill sets (domains or tools)

• Strong verbal and written communication skills

• Strong analytical skills with the ability to collect, organize, analyze and disseminate signifiant amounts of information with attention to detail and accuracy

• Passion for continuous learning and a self-directed learner

• Agile and adaptable to volatile, uncertain, complex and ambigous environments.

• Able to multi-task.