Admin Assistant Executive

Poh Heng Jewellery (Private) Limited; Singapore; On-site; SGD 25,000 - 35,000; Full time

Job summary

A leading jewellery company in Singapore is seeking an Assistant Executive to manage procurement processes, prepare purchase orders, and maintain accurate inventory records. The ideal candidate has a diploma in Business or Supply Chain and at least one year of experience handling data in a high-volume environment. This position involves coordination with suppliers and logistics to ensure optimal stock levels are maintained.

Qualifications

• Minimum 1 years of experience in a related role, preferably in data processing.
• Ability to handle high volume of data and maintain accurate records.

Responsibilities

• Prepare and track purchase requisitions and orders.
• Verify order details such as quantity and pricing.
• Coordinate import/export permits and logistics.
• Monitor stock levels and alert on replenishment needs.

Skills

Data processing

Inventory management

Education

Diploma in Business, Supply Chain, or related field

GCE “O” or “N” or equivalent

Job description

The Assistant Executive is responsible for:

• Prepare, issue, and track purchase requisitions (PR) and purchase orders (PO) based on approved purchase requests.
• Verify order details such as quantity, pricing, and delivery timelines.
• Support the buyer to maintain no out-of-stock situation.
• Coordinate and apply for import and export permits.
• Coordinate with warehouse/logistics on goods delivery and stock receiving.
• Monitor stock level and alert buyer of stocks that requires replenishment.
• Accept orders from suppliers when buyers are unavailable.
• Monitor incoming stock and flag discrepancies or delays.
• Maintain accurate purchasing records and update the procurement system.
• Update product pricing, vendor details, inventory movements, and stock availability promptly and accurately.
• Handle reject / return of defective inventory and facilitate the return process.
• Generate basic procurement reports (e.g., PO status, supplier performance).
• Provide general admin support to the procurement department.
• Perform other ad-hoc duties as assigned.

Qualifications & Experience Required

• Diploma in Business, Supply Chain, or related field.
• GCE “O” or “N” or equivalent, 1+ years of experience, preferable in processing high volume of data.