Warehouse Executive

HABIB Group; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics management company in Selangor is seeking a Warehouse Executive to support operations by overseeing the receiving, checking, storing, and issuing of stationery inventory. The role involves maintaining accurate stock records, developing warehouse SOPs, and enforcing safety and compliance standards. Ideal candidates should have a relevant certificate or diploma, with 2-3 years of experience in warehouse operations. Proficiency in Excel and strong organizational skills are essential.

Qualifications

• Minimum Certificate or Diploma in Warehouse Management, Logistics, Administration, or related field.
• Preferably at least 2 - 3 years working experience in warehouse operations or inventory control.
• Knowledge of 6S, workplace safety practices, and SOP documentation.

Responsibilities

• Receive and check all incoming stationery supplies from suppliers.
• Maintain accurate inventory records for all stationery items.
• Develop and implement warehouse SOPs related to stock control.
• Ensure compliance with company safety policies and standards.
• Maintain and enforce 6S standards within the warehouse.

Skills

Attention to detail

Organizational skills

Proficiency in Microsoft Excel

Knowledge of 6S practices

Ability to work independently

Education

Certificate or Diploma in Warehouse Management, Logistics, Administration, or related field

Tools

Inventory tracking systems

Job description

Warehouse Executive

We are looking for a Warehouse Executive to support the warehouse operations, this include overseeing the receiving, checking, storing, and issuance of stationery inventory. You will be playing a critical role to ensure accuracy in stock records, establishes and maintains warehouse Standard Operating Procedures (SOPs), and enforces safety and 6S standards to achieve high operational efficiency and a well-organized warehouse environment.

Job Responsibility:

Receiving & Checking of Stationery Items

• Receive all incoming stationery supplies from suppliers.
• Verify delivered items against Purchase Orders, Delivery Orders, and invoices.
• Check quantity, quality, and condition of goods before acceptance.
• Identify and report shortages, damages, or discrepancies immediately.
• Record all receiving transactions promptly in the inventory system/logbook.

Inventory Control & Stock Management

• Maintain accurate inventory records for all stationery items.
• Conduct daily, weekly, and monthly cycle counts to monitor stock accuracy.
• Ensure proper stock placement, labelling, categorisation and FIFO practices.
• Monitor stock levels and prepare replenishment requests when needed.
• Track stock movement and ensure timely issuance to internal departments.

Establishment & Implementation of SOPs

• Develop, update, and implement warehouse SOPs related to receiving, storage, issuing, and stock control of stationery.
• Standardize documentation processes for stock movement and reporting.
• Train staff and guide colleagues on adherence to warehouse procedures.
• Continuously review and improve SOPs to enhance efficiency and compliance.

Safety Standards & Compliance

• Ensure the warehouse environment complies with company safety policies and statutory requirements.
• Conduct periodic safety checks and report potential hazards.
• Ensure proper handling, storage, and housekeeping practices to prevent accidents. Support management in implementing corrective actions from safety audits.

6S Organisation & Continuous Improvement

• Maintain and enforce 6S standards (Sort, Set in Order, Shine, Standardize, Sustain, Safety) within the warehouse.
• Regularly conduct 6S audits and ensure corrective actions are implemented. Promote a culture of cleanliness, discipline, and efficiency in the workspace. Identify opportunities for process improvements and cost‑saving measures.

Reporting & Documentation

• Prepare daily, weekly, and monthly inventory and discrepancy reports.
• Maintain proper filing for delivery records, stock issuance, stocktake notes, and SOP documentation.
• Assist during internal and external audits involving inventory or warehouse operations.

Job Requirements:

• Minimum Certificate or Diploma in Warehouse Management, Logistics, Administration, or related field.
• Preferably at least 2 - 3 years working experience in warehouse operations or inventory control.
• Experience in stationery or general office supplies inventory is an advantage.
• Knowledge of 6S, workplace safety practices, and SOP documentation.
• Proficient in Microsoft Excel and inventory tracking systems.
• Strong organisation, accuracy, and attention to detail.
• Able to work independently with minimal supervision.
• Physically fit to handle warehouse tasks (lifting, sorting, moving items) when necessary.