Warehouse Admin

Bidfood; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading food logistics company in Selangor is looking for a Warehouse Admin to assist operations, focusing on Warehouse Management System transactions and data accuracy. Ideal candidates will have a diploma in Business Administration or related fields, with skills in data entry, Microsoft Excel, and coordination. The role includes duties like data management, coordination of warehouse activities, and general administrative support. Join a dynamic team aiming for operational excellence.

Qualifications

• Diploma or equivalent in Business Administration, Logistics, Supply Chain, or related fields.
• Experience in warehouse operations or logistics is an advantage.
• Strong accuracy in data entry and proficiency in Microsoft Excel and office applications.

Responsibilities

• Perform accurate and timely data entry for inbound, outbound, inventory, and cycle count activities in the WMS.
• Coordinate inbound and outbound warehouse activities with accurate documentation.
• Provide general administrative assistance to Operations.

Skills

Data entry accuracy

Coordination skills

Microsoft Excel proficiency

Attention to detail

Education

Diploma in Business Administration, Logistics, Supply Chain

Tools

Warehouse Management Systems

Office applications

Job description

Position: Warehouse Admin (Warehouse Operations & WMS)

Department: Warehouse

Reports to: Assistant Warehouse Manager

Bidfood Malaysia is seeking a detail‑oriented and system‑savvy Administrative Support to assist the Operations team, with a primary focus on Warehouse Management System (WMS) transactions, data accuracy, and coordination of daily warehouse documentation. This role ensures smooth operational flow from inbound receiving to outbound delivery through accurate data processing and cross‑functional coordination.

Responsibilities

WMS & Data Management

• Perform accurate and timely data entry for inbound, outbound, inventory, and cycle count activities in the WMS.
• Monitor WMS dashboards, queues, alerts, and error logs to ensure smooth processing of daily tasks.
• Create, update, and maintain system records including SKUs, storage locations, user profiles, orders, and bills of lading.
• Validate data accuracy and troubleshoot discrepancies such as mismatched inventory, missing transactions, or failed scans.
• Support basic WMS configuration changes under the supervision of the Operations Manager or system administrator.
• Track, follow up, and document WMS‑related issues, exceptions, and system tickets.

Warehouse Coordination & Documentation

• Coordinate inbound and outbound warehouse activities, ensuring accurate documentation and timely execution.
• Maintain and update standard operating procedures (SOPs), process workflows, and documentation related to WMS and warehouse processes.
• Follow up on pending tasks, requests, and coordination items with relevant internal departments.

Administrative Support

• Provide general administrative assistance to Operations, including scheduling, filing, data compilation, and preparation of simple operational reports.

Others

• Perform any other duties, ad‑hoc tasks, or cross‑functional projects as assigned by the Operations Manager or immediate superior to support the company’s operational goals and ensure smooth business execution.

Job Requirements

• Diploma or equivalent in Business Administration, Logistics, Supply Chain, or related fields.
• Experience in warehouse operations or logistics is an advantage.
• Familiarity with Warehouse Management Systems.
• Strong accuracy in data entry and good proficiency in Microsoft Excel and office applications.
• Ability to work in a fast‑paced operational environment with strong attention to detail.
• Good communication and coordination skills across Warehouse, Operations, and CS teams.
• Organized, process‑oriented, and capable of multitasking while handling time‑sensitive work.