Tenant Coordination Assistant Manager (Fit Out)

IKEA; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading shopping centre in Petaling Jaya is seeking a fit-out manager to coordinate tenant fit-out and reinstatement. You will ensure compliance with design standards and local regulations, managing all aspects of the fit-out process. The ideal candidate will have at least 5 years of experience in shopping centre fit-outs, a strong background in interior architecture, and proficiency in MS Office and CAD software. Join our dynamic team to make a true impact in a vibrant shopping environment.

Qualifications

• At least 5 years of experience in shopping centre fit-out.
• Knowledge of building and construction practices.
• Familiar with local statutory compliance related to fit-out.

Responsibilities

• Coordinate and manage tenant fit-out and reinstatement.
• Monitor compliance with design guidelines and local legislation.
• Liaise with leasing and facilities management.
• Review and manage Fit-Out Manual and related procedures.
• Accountable for all aspects of tenants' fit-out works.
• Source quotations, prepare purchase orders, and submit invoices.
• Handle contractor work permit approvals.

Skills

Interior Architecture & Design

Project Management

MS Office proficiency

CAD software

Verbal and written communication in English and Bahasa Malaysia

Education

Diploma/Degree in Interior Architecture & Design

Job description

Company Description

GREAT place for shopping, leisure and meetings for my family and friends; with a GOOD MIX of retail offering that making every wishes AFFORDABLE. Located at the heart of the upmarket and affluent Damansara neigbourhood, IPC Shopping Centre attracts a sophisticated customer profile and adjoins IKEA Damansara, one of the most successful stores in the IKEA family that ranks in the top 10 worldwide for footfall. We are one of the first to many shopping centres under Ikano Centre’s portfolio across the Southeast Asian region. IPC Shopping Centre is a family-friendly shopping destination that is more than just shopping. It is So Much More as there are more than just transactional experience. IPC is a place where people want to return to, over and over again. In IPC Shopping Centre, we strive to bring bright smiles and laughter to our shoppers.

Job Description

• Coordinate and manage all tenant fit-out and reinstatement between internal and external parties.
• Monitor and review submission of tenant design for full compliance with IPC Shopping Centre’s standard on design guideline, local legislation requirement and Ikano risk requirement, while adhering to fit-out schedule.
• Close liaison with leasing and facilities management on new tenant as well as tenant’s change request.
• Review and manage continuous improvement with respect to Standard Operating Procedure (SOP) i.e. Fit-Out Manual, relevant forms / checklist.
• Incumbent is to be fully accountable on all aspects of tenants’ fit-out works (from receiving of update from leasing, design submission until renovation work at site) while adhering to accomplishing within the stipulated challenging timeline.
• Responsible for fit-out gap finding and remedy closure amid pre-opening inspection.
• Sourcing of quotation, preparation of purchase order and invoice submission to Finance for ad-hoc works which are related to landlord provision.
• To keep up-to-date filing of fit-out related matters.
• Handling of contractor work permit approval, documentation and filing.
• Key person representative of the company on fit-out related matters between the company and the tenant.
• Other ad-hoc assignment as required.

Qualifications

• Diploma/Degree in Interior Architecture & Design or any other related disciplines
• Possess at least 5 years of working experience in shopping centre fit-out, facilities and equipment maintenance knowledge is an added advantage.
• Familiar with local statutory compliances related to fit-out.
• Proficient with MS Office, other Office applications and CAD software.
• Knowledge of building, construction and sustainable practices.
• Possesses good verbal and written in English and Bahasa Malaysia.

Additional Information

Please apply by 5-September-2025.