Team Executive or Office Coordinator

Artis XDS Studio Sdn. Bhd.; Selangor; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A creative studio in Selangor is seeking a highly organized Team Executive / Office Coordinator to support its operations. The candidate should have a Diploma or Degree in Business Administration and 2-3 years of related experience, demonstrating strong skills in financial coordination and administrative management. The role involves overseeing office operations, providing executive support, and ensuring effective financial oversight. This position comes with a hybrid work model and a competitive remuneration package between RM 3,100 – RM 4,100 per month.

Benefits

Total Remuneration Package RM 3,100 – RM 4,100

Hybrid work model

Full EPF, SOCSO, and EIS contributions

Professional environment with senior management

Qualifications

• 2-3 years of relevant experience in a similar role.
• Demonstrated trustworthiness and discretion in handling confidential information.

Responsibilities

• Act as the primary liaison with external accounting partner for financial coordination.
• Provide comprehensive calendar and travel management for the Creative Director.
• Oversee all office operations and vendor relations.
• Support the design team with critical project documentation.

Skills

Financial coordination or basic bookkeeping

Advanced Excel skills

Exceptional organizational skills

Professional communication in English

Professional communication in Chinese

Professional communication in Bahasa Malaysia

Education

Diploma or Degree in Business Administration

Tools

Xero

QuickBooks

Job description

ARTIS XDS STUDIO SDN. BHD. is seeking a highly organized and experienced Team Executive / Office Coordinator to serve as the operational anchor for our creative practice in Petaling Jaya. This pivotal role is designed for a professional who excels in financial coordination, executive support, and administrative management.

CANDIDATE PROFILE

We are seeking a candidate with a Diploma or Degree in Business Administration or a related field, and 2-3 years of relevant experience.

ESSENTIAL QUALIFICATIONS

• Proven experience in financial coordination or basic bookkeeping, with comfort in accounting software (Xero/QuickBooks) and advanced Excel.
• Exceptional organizational skills, attention to detail, and a proactive approach to problem‑solving.
• Excellent professional communication skills in English, Chinese, and Bahasa Malaysia.
• Demonstrated trustworthiness and discretion in handling confidential financial and business information.

APPLICATION PROCESS

We invite qualified professionals to submit their application for this permanent, full‑time position.

Please submit your comprehensive CV and a tailored Cover Letter to: ******@artisxds.com

Subject Line: Application for Team Executive / Office Coordinator - [Your Name]

LOCATION

Icon City, Petaling Jaya, Selangor

RESPONSIBILITIES

THE ROLE: Operational Excellence and Executive Support. This is a strategic support position, ensuring the seamless integration of financial and administrative functions with our core design activities.

• Financial Coordination: Act as the primary internal liaison with our external accounting partner, managing daily bookkeeping, ensuring accurate AR/AP tracking, and maintaining robust financial oversight.
• Executive Support: Provide comprehensive calendar, travel, and communication management for the Creative Director, ensuring optimal time utilization and priority alignment.
• Administrative Management: Oversee all office operations, vendor relations, and team logistics, fostering an efficient and professional working environment.
• Project Support: Maintain critical project documentation and support the design team with materials organization and administrative tasks.

BENEFITS

COMPENSATION & PROFESSIONAL BENEFITS:

• Total Remuneration Package: RM 3,100 – RM 4,100 per month (inclusive of a transport allowance).
• Work Model: Hybrid (3 days in‑office, 2 days WFH), promoting work‑life balance and flexibility.
• Statutory Compliance: Full EPF, SOCSO, and EIS contributions.
• Professional Environment: Opportunity to work closely with senior management in a small, high‑growth creative studio.