Talent Sourcing & Onboarding Specialist

AIA Shared Services; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading insurance company located in Cyberjaya, Malaysia, is looking for an individual to support talent sourcing and onboarding processes. The ideal candidate will be involved in screening candidates, coordinating pre-onboarding activities, and ensuring a smooth onboarding experience for new hires. This role offers an opportunity for professional growth in a dynamic environment dedicated to improving the lives of individuals and communities.

Qualifications

• Experience in recruitment or HR roles preferred.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Support recruiters in sourcing candidates.
• Coordinate pre-onboarding activities.
• Facilitate Day 1 onboarding sessions.
• Ensure accuracy of recruitment data.
• Manage recruitment-related administrative tasks.

Skills

Sourcing candidates through online channels

Screening resumes

Conducting phone screenings

Coordinating onboarding activities

Maintaining recruitment data accuracy

Job description

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About The Role

Responsible for sourcing talent across multiple channels and overseeing the onboarding process for new hires, with a strong focus on ensuring a positive candidate experience throughout.

Job Description

Talent Sourcing

• Support recruiters to source potential candidates through online channels (e.g., job boards, social media, and professional networks)
• Screen resumes and applications to shortlist candidates according to role requirements
• Conduct initial phone screenings to assess candidates' experience, and cultural fit

Talent Onboarding

• Coordinate pre‑onboarding activities by liaising with hiring managers, recruiters, IT, and facilities teams to ensure timely completion of all preparations.
• Facilitate Day 1 onboarding sessions, guiding new hires through required tasks and processes.
• Act as a point of contact for new hires to ensure a smooth onboarding experience.
• Maintain and audit recruitment data accuracy input by recruiters, for compliance purpose
• Develop and maintain working relationships with HR Business Partners, Senior Recruiters and Hiring Managers to provide assistance with recruiting needs.

Administrative & Operations Support

• Manage recruitment‑related administrative tasks, including offer letter stamping, invoice payment and third‑party vendor management system

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.