Sustainability Executive

Gamalux Oils; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent sustainability-focused company in Selangor seeks a detail-oriented Sustainability Administrative to manage and coordinate sustainability documentation. This role is essential for tracking and filing reports, permits, and regulatory submissions, ensuring compliance with internal and external standards. Candidates should possess strong organizational skills, experience in document control, and proficiency in Microsoft Office. Working hours are 5.5 days and the position is office-based in Seksyen 7, I-City Shah Alam.

Qualifications

• Proven experience in document control or records management.
• Familiarity with sustainability standards and frameworks.
• Ability to handle sensitive information with discretion.

Responsibilities

• Maintain and update sustainability-related documentation.
• Ensure document control processes align with quality systems.
• Support preparation of recertification audits and reports.

Skills

Document control

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office Suite

Education

Diploma/Bachelor's degree in Environmental Science, Sustainability, Engineering, or Administration

Tools

Document management systems

Job description

A detail-oriented and organized Sustainability Administrative to manage, maintain, and coordinate all sustainability-related documents and records in compliance with internal standards and external regulations. This role is critical in ensuring accurate tracking, filing, version control, and retrieval of key documentation supporting our sustainability initiatives and environmental compliance reporting.

Key Responsibilities

• Maintain and update all sustainability-related documentation, including reports, permits, certifications, audit records, and regulatory submissions.
• Ensure document control processes are aligned with internal quality and compliance systems (e.g., ISCC, ESG).
• Create and manage document templates, version histories, and metadata to ensure consistency and traceability.
• Support the sustainability team in the preparation of recertification audit(s), annual ESG or sustainability reports by providing accurate data and documentation.
• Track key performance indicators (KPIs) and update dashboards and logs.
• Work closely with internal departments (e.g., Procurement, Operations) to gather and verify data.
• Prepare documents for audits and inspections, ensuring timely access and version accuracy.
• Archive and dispose of outdated records in accordance with the document retention policy.
• Provide training and support to team members on document control systems and best practices.

Qualifications

• Proven experience in document control or records management, preferably in a sustainability, construction, engineering, or industrial environment.
• Familiarity with sustainability standards and frameworks (e.g., ISCC).
• Strong organizational skills with high attention to detail.
• Proficiency in document management systems.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Preferred Qualifications

• Diploma/Bachelor's degree or equivalent experience in Environmental Science, Sustainability, Engineering, Administration, or a related field.
• Experience supporting sustainability or ESG reporting.
• Knowledge of regulatory requirements in environmental compliance.

5.5 days working hours

Office Based at Seksyen 7, I-City Shah Alam.