Supply Chain & Administrative Specialist

Ferring Pharmaceuticals; Petaling Jaya; On-site; MYR 80,000 - 110,000; Full time

Job summary

A global biopharmaceutical company located in Petaling Jaya, Malaysia, is seeking an experienced Supply Chain Specialist. The role involves leading S&OP meetings, managing inventory levels across Malaysia and Singapore, and ensuring compliance with regulatory requirements. Candidates should have a Bachelor's degree in Supply Chain Management or a related field and at least 5 years of relevant experience. Strong stakeholder management and problem-solving skills are essential for success in this role.

Benefits

Parental leave for all parents

Extended family-building benefits

Inclusive support policies

Qualifications

• 5+ years of relevant experience.
• Solid understanding of supply chain operations.
• Good communication skills in professional business English.

Responsibilities

• Lead monthly S&OP meetings for Malaysia and Singapore.
• Manage inventory levels for adequate stock availability.
• Coordinate with local teams to ensure regulatory compliance.

Skills

Supply Chain Management

Business Administration

Logistics

Operations Management

Analytical mindset

Stakeholder management

Problem-solving

Education

Bachelor’s degree or Diploma in a related field

Job description

Job Description: At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women’s health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world. Our Technical Operations division develops, manufactures and supplies high-quality products so our patients can live better lives. Creating and delivering life-changing products means getting it right first time is a shared responsibility, so our global manufacturing teams work closely together to ensure quality, accuracy and safety at all times. That means a culture of empowerment, where speaking up is valued, and growth and development are constant. Ferring+You You will be responsible to support operational finance activities, concentrated P2P, O2C and A2R processes and acts as first point of contact for the BPO for finance related matters. The role conducts retained operational activities, especially knowledge based and provides review and approvals to the BPO and ensures finance processes are conducted smoothly and with high quality, in compliance with existing fiscal and civil regulations, as well as with specific company policies and accounting principles, in compliance with existing fiscal and civil regulations, as well as with specific company policies and accounting principles.

Your day at Ferring

Your day at Ferring

• Lead and facilitate the monthly Sales & Operations Planning (S&OP) meetings for Malaysia (MY) and Singapore (SG), own and maintain the S&OP review files, and perform analysis to monitor demand, supply and inventory trends.
• Lead local supply chain operational and planning activities to ensure continuity of business operations.
• Raise Purchase Orders (POs) in the ERP system for non-centrally planned products and closely follow up with the regional distribution hub to ensure timely shipment and delivery.
• Analyze supply chain performance and drive actions to optimize operational effectiveness and service levels.

Inventory Management

• Manage inventory levels across MY & SG to ensure adequate stock availability.
• Coordinate the destruction of obsolete and damaged products and follow up on post-destruction documentation to support inventory write-off processes.
• Participate in the annual physical inventory count at the warehouse and investigate inventory variances to ensure accurate reconciliation in the ERP system.

Order & Risk Management

• Monitor open orders and proactively propose mitigation actions to minimize potential supply disruptions or business interruptions.
• Work closely with internal and external stakeholders to resolve delivery or supply issues efficiently.

Regulatory & Cross-Functional Coordination

• Collaborate closely with the local team to ensure inbound shipments comply with all applicable regulatory and compliance requirements.
• Support cross-functional coordination between supply chain, regulatory and logistics teams to ensure smooth end-to-end operations.

Administrative & Vendor Management

• Manage vendors and contracts for general administrative services, ensuring compliance with contractual terms and company policies.
• Raise Purchase Requisitions (PRs) and Purchase Orders (POs) for administrative needs and verify invoices against approved contracts in the procurement system.
• Maintain, renew and monitor office licenses, equipment and facilities to ensure uninterrupted operations.
• Oversee office housekeeping services and managing office supplies.

Documentation & Compliance

• Maintain and administer documentation systems, including contract management databases, training records, filing and archiving, in compliance with company SOP requirements.
• Support the editing and maintenance of local SOP documents.
• Coordinate with the Company Secretarial firm to ensure accuracy and completeness of directors’ information and timely statutory submissions in accordance with local regulatory requirements.

Office & Executive Support

• Coordinate office events, including internal and external meetings and guest visits.
• Provide comprehensive secretarial and administrative support to the General Manager.

IT & Systems Support

• Coordinate the ordering, setup, and deployment of PCs and IT peripherals.
• Troubleshoot and resolve IT equipment issues by liaising with Global IT, IT OSS, vendors, and asset management teams.
• Coordinate with IT OSS to provide ongoing IT support to the local office and ensure timely updates of the IT asset and inventory records.

Compliance and integrity

• Strict implementation and adherence to internal and statutory guidelines, instructions, processes and systems.
• Strict adherence to the local fiscal and related regulations of the respective country.
• Inform timely on potential issues, assess the risks and propose corrective measures.

Behind our innovation…There’s you

• Bachelor’s degree or Diploma in Supply Chain Management, Business Administration, Logistics, Operations Management or a related field
• At least 5 years’ experience in relevant experience
• Demonstrated solid understanding of supply chain operations, including planning, procurement, inventory management, and logistics processes
• An analytical mindset and be a self-starter, being able to see opportunities and solve problems independently
• Good communication and stakeholder management skills, being able to work with both management and employees in the organisation
• Presenting your views and being challenged
• Work independently with the ability to influence multiple stakeholders
• Demonstrated ability to identify and drive continuous improvement opportunities.
• Professional business English (oral and written) as well as local language as required

People come first at Ferring

• Get inspired from our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love
• Our inclusive support package – “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role
• Parental leave for both birthing and non-birthing parents
• Extended support on family building journey

Behind our purpose… There’s you

If our mission and your vision are aligned, please apply! We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status. Location: Ferring Malaysia