Supply Chain Admin Support (6-months contract)

Terumo Asia Pacific; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global medical device company is seeking a Supply Chain Admin Support in Malaysia to assist with customs trade compliance and logistics operations. Key responsibilities include preparing documentation for customs checks, coordinating deliveries, and maintaining HS code records. The ideal candidate should have a bachelor's degree in business or supply chain, strong attention to detail, and good communication skills. Fresh graduates are welcome to apply, with a supportive environment for professional growth.

Qualifications

• Fresh graduates are welcome to apply.
• 1+ years of experience in business administration or supply chain is preferred.

Responsibilities

• Prepare documentation for customs trade compliance health check.
• Support logistics operations by coordinating local deliveries.
• Compile sample review summaries and maintain HS code records.
• Prepare shipping documents for customs clearance.
• Track and follow up on signed delivery notes from distributors.

Skills

Strong attention to details

Good communication and coordination skills

Proficient in Microsoft Office (Excel, Word, SharePoint)

Ability to work independently and manage multiple tasks

Education

Bachelor’s degree/diploma in business administration, supply chain, or related fields

Minimum of 1 year of experience in business administration or supply chain

Job description

About the Company

As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.

Summary of the Role

The Supply Chain Admin Support will assist the supply chain team in preparing documentation for customs trade compliance health check and support logistics operations. This role is critical in ensuring smooth administrative processes and compliance with customs regulations, contributing to operational efficiency and business continuity.

Key Objectives

1. Ensure readiness for custom trade compliance health check by preparing and organizing required documentation and records.
2. Support logistics operations by coordinating local deliveries and managing import related documentation and communication with stakeholders.

Key responsibilities

Custom Trade Compliance Health Check

• Compile sample review summaries, including declaration number, declared customs values, description, HS codes, duty rate and duty paid.
• Gather and scan supporting documents such as commercial invoices, packing lists, purchase orders/contracts, bills of lading, declaration forms, certificates of origin, and duty payment receipts.
• Maintain historical HS code classification records.
• Support on follow‑up requests from consultants regarding the health check.

Logistics and Import Operations Management

• Prepare shipping documents for forwarding agents to facilitate customs clearance.
• Generate delivery advice, delivery notes, and pallet lists upon goods arrival.
• Download and send invoice to customers.
• Track and follow up on signed delivery notes from distributors and 3PL warehouses.
• Coordinate with factories to obtain and send Certificates of Analysis (COA) to customers.
• Liaise with forwarders to collect and summarize logistics invoices; upload to SharePoint.
• Assist and optimize document tracking and filing in SharePoint.

Other Duties

• Undertake ad‑hoc tasks and projects assigned by management.

Functional / Technical Skills

• Strong attention to details.
• Good communication and coordination skills.
• Proficient in Microsoft Office (Excel, Word, SharePoint).
• Ability to work independently and manage multiple tasks.

Education & Experience

• Bachelor’s degree/diploma in business administration, supply chain, or related fields.
• Fresh graduates are welcome to apply, or candidate should have minimum of 1 years of experience in business administration, supply chain, or related fields.

Note to External Recruitment Agencies:

Terumo does not recognize candidate submissions from any recruitment agencies and will not be responsible for payment of any recruitment fees due to the hiring of candidates whose resumes were submitted to Terumo employees or offices without the recruiting team's acknowledgement.