Stock Take Manager

eco-shop Malaysia; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading retail company in Malaysia is seeking an experienced professional to manage stock take strategies and inventory control. The role requires a minimum of 8 years in inventory management within the retail or FMCG sector. The ideal candidate will oversee stock take execution and drive initiatives to reduce shrinkage. Strong analytical and leadership skills, along with proficiency in ERP and POS systems, are essential. This role offers opportunities for travel across retail outlets nationwide.

Qualifications

• Minimum 8 years of experience in inventory control or retail operations.
• Proven track record managing large-scale stock take operations.

Responsibilities

• Develop and implement stock take strategies and governance frameworks.
• Oversee execution of scheduled and ad-hoc stock takes.
• Drive shrinkage reduction strategies through collaboration.
• Review and enhance stock take and inventory processes.
• Present stock take performance reports to senior leadership.

Skills

Analytical skills

Planning and organizational ability

MS Excel proficiency

Attention to detail

Leadership skills

Education

Diploma / Degree in Supply Chain Management

Logistics, Accounting, Business Administration or related field

Tools

ERP systems

POS systems

Job description

Job Responsibilities

1. Strategic Planning & Governance

Develop and implement the group-wide stock take strategy and governance framework, aligning with business goals and audit requirements.

Formulate annual and long-term stock take plans, ensuring effective coverage of all retail outlets, distribution centers, and warehouses.

Define, document, and enforce policies, SOPs, and internal control mechanisms to ensure consistency and compliance across all business units.

Partner with Operations, and Internal Audit to strengthen inventory accuracy standards and minimize business risk.

Lead quarterly stock governance reviews, presenting results, insights, and strategic recommendations to senior management.

2. Stock Take Planning & Execution

Oversee end-to-end execution of scheduled and ad-hoc stock takes, ensuring timeliness, accuracy, and operational readiness。

Coordinate with Operations, Warehouse, and Finance teams to align on schedules, resources, and procedures.

Ensure stock take teams (internal or outsourced) adhere to company policies, ethical standards, and accuracy benchmarks.

Monitor execution performance across regions, identifying and addressing operational bottlenecks or compliance gaps.

3. Inventory Accuracy & Shrinkage Management

Formulate and drive shrinkage reduction strategies through collaboration with Operations, Loss Prevention, and Merchandising teams

Ensure data accuracy and integrity in ERP, POS, and Warehouse Management Systems (WMS).

Champion continuous improvement programs that drive higher stock accuracy, stronger controls, and better operational discipline.

4. Process, System & Technology Enhancement

Review and modernize existing stock take and inventory processes for scalability, automation, and efficiency.

Work closely with IT and Finance to optimize system integration and data transparency between POS, ERP, and WMS platforms.

Lead the adoption of digital tools (e.g., handheld scanners, AI-based counting analytics, real-time dashboards) to improve accuracy and speed.

Evaluate and implement best practices and technology solutions to align with industry benchmarks.

Lead and develop a high-performing Stock Take team, setting clear goals, performance standards, and accountability frameworks.

Mentor regional and outlet managers to build ownership and awareness of stock accuracy and shrinkage control.

Build a culture of integrity, precision, and collaboration across all stock take activities.

Manage manpower planning, resource allocation, and succession planning to support sustainable department growth.

6. Reporting, Insights & Management Communication

Present comprehensive stock take performance reports and variance analysis to senior leadership and Audit Committee.

Provide regular updates on inventory accuracy, shrinkage trends, compliance levels, and process improvement outcomes.

Translate data insights into actionable strategies that improve profitability and operational efficiency.

Person Specifications • Education & Qualification

Candidate must possess at least a Diploma / Degree in Supply Chain Management, Logistics, Accounting, Business Administration or related field.

Relevant Experience & Years of Service

Minimum 8 years of experience in inventory control, audit, stock take management or retail operations within the retail or FMCG environment.

Proven track record managing large-scale, multi-location stock take operations.

Technical Skills, Professional Knowledge & Competencies

• Strong analytical and problem-solving skills.
• Good planning and organizational ability.
• Proficient in MS Excel and inventory management systems (e.g., ERP or POS systems).
• High attention to detail with ability to work under pressure and tight deadlines.
• Effective leadership and stakeholder management skills.

Frequent travel to retail outlets and distribution centers nationwide.