SPECIAL OFFICER

ITRAMAS Corporation Sdn Bhd; Shah Alam; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading renewable energy firm in Shah Alam is seeking a seasoned professional to assist the CEO with contract management and legal support. Responsibilities include reviewing and analyzing contracts, coordinating with legal parties, and monitoring compliance. Ideal candidates should have 5-8 years of experience in contract administration, strong analytical skills, and familiarity with corporate governance. Proficiency in English and Bahasa Malaysia is required, with Mandarin as a plus.

Qualifications

• 5–8 years of relevant working experience in contract administration or legal support.
• Proven experience with commercial and vendor contracts.
• Strong understanding of contract structures and laws.

Responsibilities

• Assist the CEO in managing all contractual documents and identify risks.
• Liaise with internal legal counsel on drafting and finalization of contracts.
• Support the CEO during contract negotiations and track progress.

Skills

Analytical skills

Stakeholder management

Proficient in English

Proficient in Bahasa Malaysia

Negotiation support

Education

Bachelor’s Degree in Law, Business Administration, or related discipline

Job description

Reporting To: Chief Executive Officer (CEO)

1. Contract Management & Review

Assist the CEO in reviewing, analysing, and managing all contractual documents, including but not limited to commercial agreements, employment contracts, vendor/supplier agreements, MOUs, and NDAs.

Identify contractual risks, obligations, and compliance requirements, and highlight key issues for CEO’s consideration.

Ensure contracts are aligned with company policies, commercial objectives, and regulatory requirements.

2. Coordination with Legal & External Parties

Liaise with internal legal counsel and/or external solicitors on drafting, vetting, and finalisation of contracts.

Coordinate with internal departments (HR, Finance, Sales, Operations) to gather inputs and ensure contractual terms reflect operational realities.

Act as the primary point of contact between the CEO and external stakeholders on contractual matters.

3. Negotiation Support

Support the CEO during contract negotiations by preparing summaries, comparison analyses, and negotiation points.

Assist in reviewing proposed amendments, variations, and addendums to existing contracts.

Track negotiation progress and follow up on outstanding contractual actions.

4. Contract Administration & Governance

Maintain a centralised contract database, ensuring proper documentation, version control, and safe custody of executed agreements.

Monitor contract validity periods, renewal dates, termination clauses, and key deliverables.

Ensure timely execution, renewal, or termination of contracts as directed by the CEO.

5. Compliance & Risk Monitoring

Monitor compliance with contractual obligations and flag potential breaches or deviations.

Assist in preparing reports on contractual exposure, risks, and compliance status for management review.

Support internal audits or management reviews relating to contractual matters.

6. Advisory & Reporting Support

Prepare concise briefs, summaries, and recommendations on contractual issues for CEO’s decision-making.

Draft internal memos, management papers, and correspondence related to contractual matters.

Provide ad‑hoc support to the CEO on sensitive or high‑value contractual issues.

7. Confidentiality & Professional Conduct

Handle all contractual and corporate information with strict confidentiality and professionalism.

Ensure sensitive documents and discussions are safeguarded at all times.

Job Requirements

1. Education & Professional Background

Bachelor’s Degree in Law, Business Administration, Corporate Governance, Finance, or a related discipline.

Professional certification in contract management, corporate governance, or legal compliance will be an added advantage.

2. Experience

Minimum 5–8 years of relevant working experience in contract administration, legal support, corporate affairs, or executive‑level support.

Proven experience in handling and reviewing commercial, employment, and vendor contracts.

Prior experience working closely with senior management, CEO, or Board level is highly preferred.

Strong understanding of contract structures, key clauses, risk exposure, and commercial terms.

Working knowledge of relevant laws and regulations affecting contracts and corporate governance.

Ability to interpret contractual terms and translate them into practical business implications.

Familiarity with contract lifecycle management and documentation control.

4. Skills & Abilities

Excellent analytical and attention‑to‑detail skills with the ability to identify risks and inconsistencies.

Strong written and verbal communication skills, including drafting, summarising, and reporting.

Effective coordination and stakeholder management skills across departments and external parties.

Ability to support negotiations through preparation of briefs and comparison analyses.

High level of organisational and time‑management skills with the ability to manage multiple priorities.

5. Personal Attributes

High level of integrity, discretion, and professionalism due to exposure to sensitive and confidential matters.

Proactive, resourceful, and able to work independently with minimal supervision.

Strong sense of accountability and reliability.

Calm, composed, and effective under pressure or tight timelines.

6. Language & Communication

Proficient in English and Bahasa Malaysia (written and spoken).

Proficiency in Mandarin is an advantage.

7. Additional Requirements

Willingness to travel, work beyond normal office hours when required to support CEO‑related matters.

Flexibility to handle ad‑hoc assignments as directed by the CEO.

Established in 1999, ITRAMAS is an award‑winning Malaysian Greentech and Renewable Energy (RE) company, and the largest vertically integrated Solar Power Plant Developer, EPCC, and Service Provider in Malaysia. ITRAMAS has more than 200 MWp of solar capacity in operation, with over 1.5 GWp of RE portfolio in development.

The company provides services and solutions in Utility‑Scale Solar & Battery Energy Storage Systems (BESS), Residential, Commercial & Industrial Solar Systems, Electronics Manufacturing Services & Industrial Park Development services.