Sourcing & Purchasing Executive

Paragon Paper & Plywood Sdn Bhd; Chemor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading manufacturing company located in Chemor, Malaysia is seeking a Sourcing & Purchasing Executive. The successful candidate will be responsible for sourcing, negotiating, and purchasing materials and services crucial for the organization. Key qualifications include a Bachelor's degree in Business Management or Supply Chain Management and 1–4 years of relevant experience in procurement. Exceptional negotiation and communication skills are essential to maintain supplier relationships and ensure cost-effective procurement practices.

Qualifications

• Minimum Bachelor’s Degree in Business Management or equivalent.
• 1–4 years of experience in procurement or purchasing.
• Experience in the manufacturing sector is advantageous.

Responsibilities

• Source materials and services as per company standards.
• Negotiate supplier terms to secure competitive prices.
• Maintain relationships with vendors for material supply.
• Monitor stock levels and coordinate with logistics.
• Ensure compliance with procurement policies.

Skills

Negotiation skills

Communication skills

Attention to detail

Analytical mindset

ERP systems knowledge

Proficiency in MS Office

Education

Bachelor’s Degree in Business Management/Supply Chain Management

Tools

ERP systems (SAP or others)

MS Office (Excel, Word)

Job description

The Sourcing & Purchasing Executive is responsible for sourcing, negotiating, and purchasing materials, supplies, and services required by the organization. The role ensures timely procurement at competitive prices while maintaining quality standards and vendor relationships.

Key Responsibilities

• Procurement & Sourcing
• Identify, evaluate, and select suppliers based on price, quality, reliability, and service.
• Source materials and services according to company standards and project requirements.
• Prepare and process purchase orders in accordance with company policies.
• Maintain strong supplier relationships to ensure reliable material supply.
• Conduct vendor performance reviews and maintain updated vendor databases.
• Resolve supplier issues related to quality, delivery, or pricing.
• Any other tasks assigned by Management

Negotiation & Cost Control

• Conduct price benchmarking and negotiate best possible terms.
• Track and analyze market trends to identify cost-saving opportunities.

Order & Inventory Coordination

• Coordinate with warehouse, production, and logistics teams to ensure material availability.
• Monitor stock levels and create purchase requisitions when required.
• Follow up on order deliveries and ensure timely dispatch from suppliers.

Documentation & Compliance

• Maintain accurate records of purchases, pricing, and supplier contracts.
• Ensure compliance with internal procurement policies and external regulations.
• Prepare periodic on purchasing activities, cost savings, and vendor performance.

Additional Requirements

• Strong negotiation and communication skills
• Attention to detail and accuracy
• Analytical and cost-conscious mindset
• Good understanding of procurement processes and supply chain operations
• Ability to work with ERP systems (SAP or others)
• Proficiency in MS Office (Excel, Word)

Qualifications & Experience

• Minimum Bachelor’s Degree, Post Graduate Diploma, Professional Degree in Business Management/Supply Chain Management or equivalent.
• 1–4 years of experience in procurement or purchasing.
• Experience in the manufacturing sector will be an added advantage.
• Proficiency in Mandarin is considered an asset based on current business needs.