Shipping Coordinator II

Advanced Energy; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading energy solutions provider in Penang is seeking a Logistics Coordinator to manage inbound and outbound shipments efficiently. The ideal candidate will have extensive logistics experience, strong communication skills in English and Malay, and proficiency in SAP and Microsoft Office. The role requires strong attention to detail and the ability to work independently. A comprehensive benefits package is provided including medical care, generous leave, and career growth opportunities.

Benefits

Medical - health care plan, dental, and vision

Short and long-term disability and life insurance

Generous paid time off starting at 15 days

98 days of paid maternity leave

Employee Referral Program

Career Growth and Learning Opportunity

Qualifications

• Minimum three to five years of experience in Logistics/Shipping/Warehousing.
• Prefer strong personality with dedicated independence and teamwork.
• Certifications in Windows, Excel, and Word are a plus.

Responsibilities

• Manage all inbound and outbound shipments.
• Coordinate with warehouse team to fulfill orders.
• Generate shipping documents like Delivery Note and Commercial Invoice.
• Understand and manage shipment instructions and customs compliance.
• Monitor warehouse material and ensure timely packing and shipping.
• Maintain confidentiality of production-related information.

Skills

Knowledge in SAP

Logistics/Warehousing

Customs compliance

Communication skills in English

Communication skills in Malay

Microsoft Office skills

Education

High school education or equivalent

Diploma / Bachelor's Degree

Tools

Excel

Word

Power Point

Outlook

Job description

Overview

POSITION SUMMARY: Responsible for managing all the inbound and outbound shipments and coordinating with warehouse team to fulfill production orders and meet customer demand in a timely manner. Independence and quick thinking of decision making.

Responsibilities

• Work closely with Planner or Customer Advocate to prepare the shipment according to ship plan.
• Coordinate with Warehouse team to identify goods assign for shipment based on inventory available.
• Generate Delivery Note, Commercial Invoice and Packing List and other shipping related documents.
• Understand shipping instructions given for each order request in the system.
• Coordinate cargo pick-up arrangements with various or selected freight carrier/forwarders based on the incoterm and keeps track shipments movement.
• Understand each customer’s requirement and Customs compliance for Export/Import and Bonded shipment.
• To run the warehouse material report according to Planner request to support Production demand.
• Work with Warehouse team to ensure pick the correct item based on pull order request.
• Keep monitor and ensure the materials pack and ship as per schedule.
• Investigates and / or fixes any problem arise with respective party either shipment or Warehouse issue.
• Collect and record the data for KPI report.
• Keep and file all the shipping related documents properly for audit purposes.
• Adhere to organizational requirements on quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies and general duty of care.
• Maintain confidentiality of all information related to the production processes and components, business and other technology including materials.
• Other duties as assigned.

Work Environment

• Location: Penang Science Park, Simpang Ampat.
• Work in a standard office environment and used office equipment (phone, PC, copier, fax machine, etc).
• Works under limited supervision.

Qualifications

• Good knowledge in SAP, Logistics/Warehousing and Customs compliance.
• Good written and verbal communication skills in English and Malay.
• Good knowledge in Microsoft Office (especially Excel, Words, Power Point and Outlook).

Experience

• Essential: Minimum three to five (3-5) years of experience in Logistics/Shipping/Warehousing.
• Desirable: Prefer experienced in Logistics/Shipping/Warehousing.

Education

• Essential: High school education or a combination of relevant experience and/or education that is equivalent to a Diploma / Bachelor’s Degree.
• Desirable: Prefer a strong personality with a dedicated, independent person and good team work. Prefer certification in Windows, Excel, and Word and / or equivalent experience at an intermediate level, if available.

Why Join Us

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan.

In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia, we offer a rich benefits package that includes:

• Medical - health care plan, dental, and vision.
• Short and long-term disability and life insurance.
• Executive Employee Health Screening package.
• Generous paid time off starting at 15 days and 19 public holidays.
• 98 days of paid maternity leave for Moms and 7 days of paid paternity leave for Dads.
• AE Child-Of-Employee Scholarship Program.
• Employee Referral Program.
• Career Growth and Learning Opportunity.