Senior Project Executive

Incompleteness Theorem; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading project management firm in Kuala Lumpur seeks a Senior Project Executive to oversee new outlet projects, including co-working spaces. The role involves project planning, budgeting, and execution while ensuring compliance with quality standards. Candidates should have a degree in Project Management or a related field and at least 3 years of experience in managing interior fit-out projects. Strong communication and stakeholder management skills are essential. This position offers a dynamic working environment and opportunities for growth.

Qualifications

• Minimum 3 years of proven experience managing interior fit-out projects.
• Candidates with Mechanical & Electrical background are preferred.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage overall project for opening of new outlets.
• Ensure projects are delivered on time, within budget and quality standards.
• Develop and maintain facilities management plans.

Skills

Project management

Communication

Negotiation

Stakeholder management

Self-motivation

Education

Degree/Diploma in Project Management or related field

Job description

Incompleteness Theorem – Kuala Lumpur, Kuala Lumpur

The Senior Project Executive is responsible for end-to-end management of new outlet projects, including WORQ’s co-working spaces and custom-built enterprise solutions. This role oversees project planning, budgeting, scheduling and execution while ensuring compliance with quality, safety and regulatory standards. This position also manages client and stakeholder relationships, coordinates with interior designers, consultants, contractors and vendors, and ensures projects are delivered on time, within budget, and to expected quality standards.

Additionally, the role contributes to the real estate team by acting as a workplace strategist, advising clients on workplace solutions, preparing pitching materials and supporting facility management. This includes preventive maintenance, equipment and furniture selection and the development of scalable design playbooks for consistent operations and quality control across outlets.

Job responsibilities

• Project management and execution:
  • To manage the overall project for the opening of new outlets, including co-working spaces and custom-built enterprise solutions.
  • To manage assigned projects independently, including development of project narratives, dashboards, budgets, schedules, financial projections and reporting documents.
  • To assist in preparation of tender documentation and pricing.
  • To source, appoint and manage interior designers, consultants, and contractors/vendors for design and build contracts.
  • To organize work to ensure projects are delivered on time, within budget and with acceptable quality.
  • To ensure good workmanship for all site works.
  • To ensure compliance with relevant authorities and building requirements.
  • To create and maintain the design playbook for scalable operations and quality control.
• Client and stakeholder management:
  • To manage client and stakeholder relationships and expectations.
  • To consult clients as a workplace strategist on workplace requirements and strategy.
  • To assist in preparation of pitching materials and solutions to secure new contracts.
• Facilities and operational management:
  • To act as a facility manager and oversee preventive maintenance of all outlets in a safe manner that meets legislative and SLA requirements.
  • To develop and maintain facilities management plans and processes.
  • To do research and propose appropriate equipment and furniture selections to ensure ease of maintenance and durability throughout the product lifecycle.
  • To perform other additional tasks as assigned.

Job requirements

• Degree/Diploma in Project Management, Real Estate, Mechanical & Electrical Engineering, Interior Design, Architecture, Construction Management or a related field.
• Minimum 3 years of proven experience managing interior fit-out projects, particularly in commercial and office design & build. (Residential interior design experience will not be considered.)
• Candidates with Mechanical & Electrical background are preferred.
• Demonstrated ability to deliver projects on scope, within budget and on schedule.
• Strong ownership, accountability and self-motivation.
• Ability to work independently and adapt quickly in a fast-paced, dynamic start-up environment.
• Excellent communication, negotiation, and stakeholder management skills.

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