Senior Project Coordinator

-; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

An energy company is looking for a Project Coordinator in Kuala Lumpur. In this role, you'll provide operational support, manage resources, and ensure financial and process alignment across diverse projects while collaborating with cross-functional teams. Ideal candidates will have a bachelor's degree, proficiency in project management tools, and strong skills in communication and Agile methodologies. The position offers a hybrid work model, balancing office and remote working arrangements.

Qualifications

• Strong attention to detail and commitment to quality.
• Ability to run multiple projects simultaneously and deliver on time.
• Mastery in resource allocation and financial management.

Responsibilities

• Provide operational support and ensure resources align with goals.
• Optimize demand, assess suppliers, and maintain relationships.
• Oversee financial management and track portfolio spend.

Skills

Critical thinking

Problem-solving

Communication

Teamwork

Resource management

Financial oversight

Agile methodologies

Education

Bachelor's degree in Business Administration, Project Management, or related field

Tools

Project management software

Job description

Job Description

You will work with the DC-Digital Workplace team, primarily on Productivity Platforms and other Digital Workplace portfolios.

Let me tell you about the role

The Project Coordinator provides comprehensive operational support, ensuring that resources, processes, and finances support a portfolio and align with overall department and enterprise goals. This role ensures operational efficiency by specializing in resource management, tooling and processes, and financial oversight to support the successful delivery of bp's digital products and services.

What you will deliver

Resource allocation & management: Strategically prioritize and allocate resources to support diverse projects and teams, ensuring efficient use of talent, budget, and assets. Balance demands across initiatives to improve impact, maintain operational continuity, and meet delivery objectives.

Strategic sourcing & supplier management: Optimize demand, assess suppliers, and select partners who meet business requirements, ensuring cost-effectiveness and high-quality outcomes. Develop and maintain long-term relationships with suppliers to guarantee the best possible service and value for bp.

Tooling & processes: Support the onboarding of suppliers and resources by researching, implementing, monitoring, and improving tools and processes. Set up technology, automation, and process solutions to reduce manual overhead, support Agile ceremonies, and streamline overall delivery.

Financial management: Lead initiatives to optimize processes, reduce costs, and improve operational efficiency. Track portfolio spend to ensure alignment with goals. Provide financial analysis and reporting to support decision-making.

Cross-functional collaboration & stakeholder management: Develop and foster cross-functional relationships to ensure alignment across project teams, suppliers, and stakeholders, ensuring that deliverables meet business requirements and deadlines. Communicate effectively with various teams, calling out any risks or challenges that could impact project timelines, budget, or quality.

What you will need to be successful (experience and qualifications)

• Strong attention to detail and commitment to quality.
• Critical thinking and problem-solving skills.
• Excellent interpersonal, communication and teamwork skills.
• Ability to run multiple projects simultaneously and deliver on time.

At this level, the Project Coordinator is highly proficient in managing a variety of tasks independently. They oversee the onboarding process for suppliers and resources, driving the use of automation tools and technology to streamline operations. They have mastered resource allocation and financial management across multiple projects and actively optimize these areas for efficiency and alignment with strategic objectives. The role plays a key role in implementing agile tooling and supporting agile ceremonies, using their expertise to drive improvements in project delivery. They manage supplier relationships independently, ensuring that external partners are aligned with BP's goals. Their role includes financial oversight of portfolio spend, providing actionable insights to drive decision-making, and ensuring that projects remain within budget.

Preferred experience

• Bachelor's degree in Business Administration, Project Management, or a related field, or equivalent experience.
• Proficiency in project management software and tools.
• Financial skill and experience with budget management.
• Strong understanding of agile methodologies and tools.

About bp

Our purpose is to deliver energy to the world, today and tomorrow. For over 100 years, bp has focused on discovering, developing, and producing oil and gas in the nations where we operate. We are one of the few companies globally that can provide governments and customers with an integrated energy offering. Delivering our strategy sustainably is fundamental to achieving our ambition to be a net zero company by 2050 or sooner!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role.

Relocation Assistance

This role is not eligible for relocation.

Remote Type

This position is a hybrid of office/remote working.

Skills

Change control, Commissioning, start-up and handover, Conflict Management, Construction, Cost estimating and cost control (Inactive), Design development and delivery, Frameworks and methodologies, Governance arrangements, Performance management, Portfolio Management, Project and construction safety, Project execution planning, Project HSSE, Project Leadership, Project Team Management, Quality, Requirements Management, Reviews, Risk Management, Schedule and resources, Sourcing Management, Stakeholder Management, Strategy and business case, Supplier Relationship Management

Legal Disclaimer

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending on your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.