Senior, Personal Assistant

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading recruitment platform is seeking an experienced administrative manager to lead the admin team in enhancing office efficiency and productivity. The role involves providing high-level support to senior management, overseeing administrative processes, and ensuring effective communication with stakeholders. The ideal candidate should have at least 4 years of experience in administrative management, strong leadership and organizational skills, and proficiency in Microsoft Office. This position is located in Kuala Lumpur, Malaysia.

Qualifications

• 4+ years of experience in a personal assistant or administrative management role.
• Demonstrated leadership skills in managing a team.
• Proficient in multitasking and prioritizing in a fast-paced environment.

Responsibilities

• Lead and manage the admin team for office operations.
• Provide high-level support to senior management.
• Oversee and streamline administrative processes.

Skills

Organizational skills

Leadership skills

Communication skills

Proficient in Microsoft Office

Education

Diploma or Bachelor’s Degree in Business Administration

Tools

Microsoft Office Suite

Office management software

Job description

Lead and manage the admin team to ensure efficient office operations, delegating tasks, and providing guidance to support staff to achieve departmental objectives.

Provide high-level administrative support to senior management, including managing schedules, coordinating meetings, preparing documents, and handling correspondence.

Oversee and streamline administrative processes, implementing best practices to improve office productivity and ensuring timely completion of tasks.

Lead the planning and execution of company events, meetings, and conferences, managing logistics, communication, and any necessary materials or preparations.

Act as a liaison between senior management and internal/external stakeholders, managing communications and ensuring information flow is accurate and timely.

Manage the day-to-day operations of the administrative function, including maintaining office supplies, coordinating maintenance of office equipment, and managing vendors.

Prepare high-quality reports, presentations, and meeting materials for senior management, ensuring attention to detail and accuracy.

Oversee the travel arrangements for senior management and team members, ensuring all itineraries, bookings, and related logistics are effectively handled.

Handle sensitive and confidential information with the utmost discretion and maintain the confidentiality of all administrative matters.

Provide mentorship and development opportunities to the admin team, fostering a collaborative and efficient working environment.

Qualifications

Candidates must possess at least a Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

4+ years of experience in a personal assistant or administrative management role, with demonstrated leadership skills in managing a team.

Excellent organizational skills, with the ability to multitask and prioritize effectively in a fast-paced environment.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software and tools.

Strong written and verbal communication skills, with the ability to interact with senior leadership and various stakeholders professionally and effectively.

Proven ability to handle confidential and sensitive information with discretion.

Experience in event planning, travel arrangements, and managing vendor relationships is a plus.

Ability to work independently and as part of a team, demonstrating leadership and initiative in problem-solving and decision-making.