Senior Payroll Specialist

Schneider Electric North America; Petaling Jaya; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading global company in Petaling Jaya, Malaysia is seeking a Senior Payroll Specialist to manage in-house payroll across multiple countries. You will ensure timely payroll processing and compliance with regulations, requiring a strong grasp of statutory laws and excellent communication skills. Candidates should have a Bachelor’s degree and a minimum of three years of payroll experience, preferably in a multi-country setting. Join a diverse team dedicated to sustainability and digital transformation.

Qualifications

• Minimum 3 years of hands-on payroll experience, preferably in a multi-country capacity.
• Knowledge of Singapore statutory regulations is a must-have.
• Experience handling Philippines payroll will be an added advantage.

Responsibilities

• Manage the full spectrum of in-house payroll processing across multiple countries.
• Ensure payroll deliverables, timelines, and accuracy are met.
• Analyze complex matters requiring comprehensive knowledge of payroll policies.

Skills

Attention to detail

Analytical skills

Strong communication skills

Interpersonal skills

Proficiency in Microsoft Excel

Ability to manage sensitive data

Adaptability to fast-paced environments

Education

Bachelor’s Degree in Business / HR / Mathematics / Accounting / Finance

Job description

Senior Payroll Specialist

Overview

This role will be responsible for the end-to-end administration of in-house payroll, ensuring accurate and timely payroll processing while ensuring full compliance with audit and regulatory requirements. The ideal candidate should be familiar with statutory regulations, income tax, and the implications of international employee transfers, severance schemes and new payroll policies. This role is part of the regional payroll team that administrates payroll for 16 countries, reporting to the Regional Payroll Leader.

What will you do?

• Manage the full spectrum of in-house payroll processing across multiple countries within East Asia. This includes periodic payroll activities (eg. monthly/quarterly/annual) such as employee income tax filing and year end statutory adjustments.
• Partner with Payroll Processors to ensure payroll deliverables, payroll timelines and payroll accuracy are met. Ensure compliance with work processes, internal controls, company policies and legislative policies.
• Check payroll results, payroll reports, bank files, statutory and tax filing documents.
• Partner with Payroll Processors to improve payroll processing timeliness and quality of work.
• Ensure proper payroll documentation and storage are done; document retention, document maintenance and document creation. This includes participating in the development or adjustment of procedures related to payroll operations. Maintain/Create Standard Operating Procedure documentation.
• Participate in Country/Regional/Global Projects.
• Drive payroll system enhancements. Partner with Payroll Processors on system UAT.
• Point of Contact for Escalation; manage partners, stakeholders, and system vendor.
• Analyze complex matters requiring comprehensive knowledge of payroll policies and procedures. Respond to employee queries within stipulated timeframe as per service level agreement. Provide appropriate advice to stakeholders and be a mentor to peers.
• Embed continuous improvement as part of our DNA to provide seamless employee experience.

What qualifications will make you successful for this role?

• At least a Bachelor’s Degree in Business / HR / Mathematics / Accounting / Finance.
• Minimum 3 years of hands‑on payroll experience, preferably in a multi‑country capacity.
• Knowledge of Singapore statutory regulations is a must have.
• Proficiency in Microsoft Excel.
• Attention to detail, analytical skill, and ability to manage sensitive data with maturity and confidentiality.
• Strong communication and interpersonal skills to work effectively across cultures and functions.
• Ability to adapt in a fast‑paced, dynamic environment and manage multiple priorities.
• An appetite to learn. Independent, time‑conscious and organized.
• Experience handling Philippines payroll will be an added advantage.

Let us learn about you! Apply today.

You must submit an online application to be considered for any position with us. This position will be posted until filled.

About Schneider Electric

In Schneider Electric, everything we do is geared towards advancing progress and sustainability for all — our colleagues, customers, partners, and the communities and societies we serve. Whether it’s through our products, software, and services that propel the digital transformation of energy management and automation, or through our corporate citizenship and volunteer activities, we make a meaningful impact by empowering people and organizations to become more resilient, electric, and digital. Working at Schneider Electric means working toward a cleaner, better world. You’re part of a global team built on inclusion, mastery, purpose, action, curiosity, and teamwork, turning sustainability ambitions into actions.

Our Impact

€36 billion global revenue
+13% organic growth
150 000+ employees in 100+ countries
#1 on the Global 100 World’s most sustainable corporations

Ethics and Equity

You can find out more about our Trust Charter here. Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any other legally protected characteristic or conduct.