Senior Operations Executive

GOIP 365 BIZ SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing operations firm in Kuala Lumpur is seeking an organized Operations Executive to manage daily operations with a focus on HR management and compliance. You will provide operational support, lead recruitment processes, and oversee payroll management. The ideal candidate possesses strong knowledge of Malaysian employment law and excellent communication skills. This position offers room for growth into a more senior role within the company.

Benefits

Miscellaneous allowance

EPF

EIS

SOCSO

Pantry

Team Building

Qualifications

• Proven experience in HR and Office Management.
• Strong knowledge of Malaysian employment law.
• Detail-oriented professional with analytical ability.

Responsibilities

• Provide operational support by anticipating needs, resolving issues, and driving efficiency.
• Lead the full-cycle recruitment process from sourcing to selection.
• Oversee end-to-end HR functions, including onboarding and payroll management.

Skills

HR Management

Office Management

Communication Skills

Analytical Ability

Job description

About the Role

We’re seeking a highly organized, self‑driven Operations Executive to run our daily Malaysia operations. You'll work closely with our Hong Kong management—bringing strong communication, initiative, and accountability to the role. Comfortable with remote reporting? You’ll proactively share progress, flag challenges, and deliver outcomes while offering respectful, actionable insights on local practices to bridge any gaps.

If you’re fluent in Cantonese, enjoy problem‑solving, and take pride in staying one step ahead in managing operations, this could be the ideal fit for you.

Responsibilities

Operational & Executive Support

Provide proactive operational support by anticipating needs, resolving issues, and driving efficiency across administrative processes.

Prepare and maintain corporate documents, including memorandums, meeting minutes, and internal reference documents for management.

Support business development and company culture by assisting in project bidding and coordinating corporate events.

Take ownership of ad hoc tasks assigned by Management—ensuring timely execution, clear follow‑up, and proactive reporting of progress and outcomes.

Talent Acquisition & Employer Branding

Lead the full‑cycle recruitment process, from candidate sourcing and screening to interviewing and selection.

Enhance our employer brand through strategic social media recruiting on platforms like LinkedIn, Indeed, and Facebook.

Develop and maintain a robust talent pool to meet current and future hiring needs.

HR & Payroll Operations

Oversee end‑to‑end HR functions as a versatile generalist: onboarding, offboarding, leave administration, attendance tracking, and performance appraisals, while maintaining accurate employee records.

Manage the complete payroll process in Infotech system, ensuring accurate, timely processing of salaries, EPF, SOCSO, EIS, PCB, and HRDF payments with well‑organized documentation.

Handle all related statutory body submissions and maintain meticulous, well‑structured HR and payroll filing systems (both physical and digital) for easy tracking, audit, and compliance purposes.

Compliance & Legal Administration

Ensure full compliance with all local Malaysian labour laws, business regulations, and statutory filings (including CP204, Form E, EA Form).

Manage the application, renewal, and upkeep of all necessary business and operational licenses.

Serve as the primary liaison for all statutory matters, coordinating seamlessly with auditors, the company secretary (cosec), and lawyers.

Office & Facilities Management

Manage all office facilities, vendor relationships, procurement, and potential relocations or renovations.

Manage daily administrative tasks with discretion and efficiency: correspondence, organized filing systems (physical and digital), and secure confidential documentation.

Requirements

• Proven experience in HR and Office Management.
• Strong knowledge of Malaysian employment law.
• Strong communication and organization skills.
• Detail‑oriented professional with analytical ability.

Preferred Skills

• Experience with project bidding and company events.
• Familiarity with social media recruiting.

Sounds like you? Send us your application!

We're open to offering experienced candidates as Senior Operations Executive, with potential career growth to Assistant Manager, Operations as the business expands. Join us and advance your career!

Unlock Job Insights

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have in industrial relations & employment law?
• How many years of payroll experience do you have?
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• How many years' experience do you have in generalist HR?
• How would you rate your Cantonese language skills?

Perks and benefits: Miscellaneous allowance EPF, EIS, SOCSO, Pantry and Team Building.