Senior Officer, Administration

UOB KAY HIAN (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading financial services firm based in Kuala Lumpur is seeking an experienced office administrator to oversee procurement, facility management, and team supervision. The ideal candidate should have a diploma or degree in a relevant field and 3–5 years of experience in office administration or facilities management. Proficiency in Microsoft Office applications and strong organizational skills are essential. This is a great opportunity for a reliable and proactive individual willing to handle multiple tasks in a dynamic environment.

Qualifications

• 3–5 years of experience in office administration or facilities management.
• Experience supervising support staff is preferred.
• Reliable, responsible, and able to work independently.

Responsibilities

• Oversee procurement, distribution, and stock management of all office supplies.
• Ensure timely availability of stationery across all departments.
• Manage purchasing, maintenance, and repair of office equipment.
• Supervise office renovations to maintain a comfortable workspace.
• Coordinate maintenance of company vehicles and utility management.
• Oversee preparation of company materials and assist with office cleanliness.

Skills

Organizational skills

Multitasking

Microsoft Office proficiency

Attention to detail

Problem-solving

Education

Diploma or Degree in Business Administration, Office Management, or related field

Job description

Responsibilities

Oversee procurement, distribution, and stock management of all office supplies.

Ensure timely availability of stationery across all departments.

Office Equipment & Facility Management

Manage purchasing, maintenance, and repair of office equipment (photocopiers, lighting, chairs, etc.).

Supervise office renovations and improvements to maintain a comfortable and efficient workspace.

Vehicle & Utilities Management

Coordinate maintenance, road tax, renewal of Tenancy Agreement and insurance for all company vehicles.

Monitor and manage utility bills, including TNB, Canon, Coway, warehouse storage, and subscriptions.

Administrative Support & Documentation

Oversee the preparation and ordering of company materials such as name cards, letterheads, receipts, and envelopes.

Prepare paperwork for departmental purchases, including IT and other office requirements.

Assist in monitoring office cleanliness and housekeeping standards.

Team Supervision & Coordination

Supervise drivers, dispatch staff, and cleaners to ensure smooth daily operations.

Coordinate repairs and maintenance of office equipment and facilities.

Qualifications

Diploma or Degree in Business Administration, Office Management, or related field.

3–5 years of experience in office administration or facilities management.

Experience supervising support staff is preferred.

Strong organizational and multitasking skills.

Proficient in Microsoft Office applications.

Attention to detail and proactive problem-solving ability.

Reliable, responsible, and able to work independently.

Willingness to travel between offices when require