Senior HR Executive

Oriental Coffee International Sdn Bhd; Puchong; On-site; MYR 200,000 - 250,000; Full time

Job summary

A dynamic F&B company in Puchong seeks a dedicated Senior HR Executive to manage HR operations and oversee recruitment and compliance. The ideal candidate will have 3-5 years of HR experience with strong knowledge of Malaysian labour laws. This role requires excellent interpersonal skills, the ability to work independently, and experience in managing HR processes. You'll play a vital role in enhancing employee engagement and workforce management, making it essential for a proactive and initiative-driven candidate. Join us for a vibrant workplace and opportunities to grow.

Benefits

5-day workweek

Performance bonus yearly

Staff purchase with discounted rates

Company-wide annual dinners

Training programme to enhance employee skills

Vibrant office culture and team-building activities

Qualifications

• Minimum 3-5 years of HR experience, preferably in the F&B or retail industry.
• Experience in payroll, recruitment, training, and foreign worker management.
• Able to work independently with minimal supervision.

Responsibilities

• Manage and process monthly payroll accurately.
• Coordinate end-to-end recruitment for outlet and HQ positions.
• Handle employee grievances and disciplinary actions.
• Maintain and update employee personal files and HR records.
• Identify staff training needs and coordinate training programs.

Skills

Interpersonal skills

Communication skills

Problem-solving skills

Knowledge of Malaysian labour laws

Education

Diploma / Bachelor’s Degree in Human Resource Management or related field

Job description

Senior HR Executive

We are looking for a dedicated and capable Senior HR Executive to join our dynamic F&B team. The ideal candidate is hands‑on, able to work independently, and takes initiative in managing HR operations and resolving issues efficiently. You will play an important role in overseeing day‑to‑day HR activities and ensuring smooth workforce management across outlets and branches.

Key Responsibilities

• Manage and process monthly payroll accurately, including reviewing attendance, overtime, and allowances.
• Prepare incentives, bonuses, and maintain confirmation listings.
• Assist in coordinating performance appraisals and ensure all statutory contributions (EPF, SOCSO, EIS, HRDF, PCB) are compliant.
• Prepare payroll reports and summaries for management review.

Recruitment & Onboarding

• Manage end‑to‑end recruitment for outlet and HQ positions.
• Post job advertisements, screen resumes, arrange interviews, and prepare offer letters.
• Handle onboarding, induction, and documentation for new hires.
• Maintain an updated manpower listing and assist in manpower planning.
• Oversee foreign worker matters including recruitment, permit renewals, passports, medical (FOMEMA), and levy payments.
• Cross‑check and update foreign worker documents on a weekly basis to ensure accuracy and compliance.
• Liaise with government departments (Immigration, JTK, KDN) and external agencies on all related matters.
• Monitor worker quotas, hostel arrangements, and welfare conditions.
• Assist foreign workers when required and ensure compliance with all regulations and company policies.

Employee Relations & Disciplinary

• Handle employee grievances, counselling, and disciplinary actions in a fair and consistent manner.
• Prepare reminder or warning letters and ensure proper documentation.
• Educate staff on company policies and code of conduct.
• Support initiatives to promote positive employee engagement and teamwork.

HR Administration

• Maintain and update employee personal files and HR records.
• Prepare HR letters, memos, and correspondence as required.
• Assist in HR audits and ensure data confidentiality.
• Coordinate with managers on HR‑related matters and reporting.

Training & Development

• Identify staff training needs and coordinate internal/external training programs.
• Maintain training attendance and evaluation records.
• Support performance improvement and career development initiatives.

Employee Engagement & Welfare

• Plan and organise employee engagement and welfare activities (e.g., festive celebrations, company activities, appreciation events).
• Create an engaging and supportive work environment for all employees.
• Work closely with management to enhance employee satisfaction and retention.

Strategic HR Planning

• Guide and mentor the HR team to ensure smooth and efficient daily operations.
• Support management in workforce planning, HR policy development, and continuous process improvement.
• Provide strategic advice and practical solutions on HR‑related issues to management.
• Contribute to aligning HR strategies with overall business objectives to drive organisational growth.
• Perform any other ad‑hoc tasks or assignments as required by management.

Requirements

• Diploma / Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 3‑5 years of HR experience, preferably in the F&B or retail industry.
• Strong knowledge of Malaysian labour laws and statutory requirements.
• Experience in payroll, recruitment, training, and foreign worker management.
• Good interpersonal, communication, and problem‑solving skills.
• Able to work independently with minimal supervision.
• Experience in supervising a small HR team is an added advantage.
• Able to work efficiently in a fast‑paced environment and meet tight deadlines.
• Applicants must possess own transport and be willing to work in Taman Perindustrian Putra, Puchong (Nearby Taman Mas).

Why Join Us

• 5‑day workweek.
• Performance bonus yearly.
• Staff purchase with discounted rates.
• Company‑wide annual dinners.
• Training programme to enhance employee skills.
• Opportunity to grow as a pioneer in our industry.
• Vibrant & energetic office culture and engaging team‑building activities.