Senior HR and Admin Executive

OCK GROUP OF COMPANIES; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading telecommunications solutions provider is seeking an HR and Administrative Support professional in Kuala Lumpur. The role involves maintaining accurate employee records, assisting with recruitment and onboarding, ensuring compliance with labor laws, and coordinating project-related documentation. Ideal candidates should be detail-oriented and have experience in HR practices. The company is an integrated services provider in telecommunications, expanding into renewable energy across ASEAN countries.

Qualifications

• Strong understanding of labor laws and company policies.
• Experience in managing employee records and HR documentation.
• Ability to assist in recruitment and onboarding processes.

Responsibilities

• Maintain employee records and ensure documentation is up to date.
• Monitor staff attendance, leave, and disciplinary records.
• Assist in recruitment, onboarding, and offboarding processes.
• Ensure compliance with labor laws and company policies.
• Prepare subcontractor contracts and fee payments.
• Generate monthly timesheet reports for staff.
• Coordinate project insurance quotations.

Skills

Employee record maintenance

Compliance with labor laws

Recruitment assistance

Document management

Project coordination

Job description

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• Maintain employee records and ensure documentation is up to date.
• Monitor staff attendance, leave, and disciplinary records.
• Assist in recruitment, onboarding, and offboarding processes.
• Maintain HR documents, including contracts, policies, and employee handbooks.
• Ensure compliance with labor laws and company policies.
• Prepare subcontractor (subcon) contracts every two weeks in accordance with project needs and timelines.
• Prepare and process subcontractor fee payments every two weeks, ensuring accuracy and timely disbursement.
• Generate monthly timesheet reports for EIPT staff, ensuring data integrity for payroll and project monitoring.
• Monitor EIPT staff leave via the Worksy system, ensuring proper tracking and reporting.
• Request and coordinate project insurance quotations as required by the project or management.
• Maintain up-to-date employee records and HR documentation (contracts, leave forms, disciplinary actions, etc.).
• Assist in the recruitment and onboarding process of new staff as required.
• Handle employee inquiries and ensure compliance with company policies and relevant labor laws. Project Support & Compliance
• Coordinate and manage the registration of JKKP/CIDB personnel as required for specific projects.
• Request quotations for project-related insurance, ensuring timely coverage as per project schedules.
• Prepare and process petty cash claims, maintaining accurate records and receipts in line with company procedures.
• Liaise with project teams to support HR and administrative needs across different project sites. Other Responsibilities:
• Perform ad hoc tasks and assignments as directed by management.
• Support other departments with HR-related documentation or coordination as necessary.
• Assist in general office administration, filing, and correspondence.

Unlock job insights

Salary match Number of applicants Skills match

Telecommunications & Internet Service Providers 101-1,000 employees

OCK Group is a leading integrated solutions provider with three core business divisions: Telecommunication Network Services, Telco and Network Product Trading, and Green Energy & Power Solutions. As a licensed Network Facilities Provider, OCK delivers full turnkey telecommunication services, including planning, design, deployment, operations, and maintenance of telecommunication networks. Beyond services, OCK engages in telecom equipment trading, tower construction, and leasing while driving growth in solar farms and renewable energy. Expanding regionally into Myanmar, Vietnam, and Indonesia, OCK currently manages over 5,500 towers and aspires to become a top independent ASEAN tower company.

OCK Group is a leading integrated solutions provider with three core business divisions: Telecommunication Network Services, Telco and Network Product Trading, and Green Energy & Power Solutions. As a licensed Network Facilities Provider, OCK delivers full turnkey telecommunication services, including planning, design, deployment, operations, and maintenance of telecommunication networks. Beyond services, OCK engages in telecom equipment trading, tower construction, and leasing while driving growth in solar farms and renewable energy. Expanding regionally into Myanmar, Vietnam, and Indonesia, OCK currently manages over 5,500 towers and aspires to become a top independent ASEAN tower company.

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