Senior HR & Admin Executive

INTEKSOFT SDN BHD; Puchong; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading ICT solutions provider in Malaysia seeks a Human Resources and Administration Executive. Key responsibilities include payroll processing, managing HR functions, and conducting employee onboarding. Ideal candidates should have at least 5 years of HR experience and a relevant degree. The company offers comprehensive medical benefits, annual performance bonuses, and opportunities for professional development. Join a supportive team environment that values communication and leadership.

Benefits

Comprehensive Medical & Insurance Benefits

Free Parking

Annual Performance Bonus

Professional Development

Employee Engagement Activities

Qualifications

• Minimum 5 years of working experience in HR field.
• Ability to manage multiple HR and administrative functions.
• Maintains a high level of discretion and confidentiality.

Responsibilities

• Ensure timely and accurate payroll processing for all employees.
• Manage the end-to-end HR process, including recruitment and training.
• Support performance management and appraisal processes.

Skills

Proficient in Microsoft Office

HR software expertise (e.g., Sage UBS Payroll)

Strong leadership qualities

Excellent communication skills

Analytical and problem-solving abilities

Multitasking skills

Education

Diploma or Degree in Human Resource Management

Job description

Ensure timely and accurate payroll processing for all employees.

Process statutory payments (EPF, SOCSO, EIS, PCB) promptly and accurately to relevant authorities.

Draft, review, and update HR documents such as job descriptions, employee handbook, performance appraisal forms, SOPs, policies, and other HR-related documentation.

Manage the end-to-end HR process, including recruitment, employment contracts, training and development, payroll administration, statutory contributions, employee exits, and overall administrative management.

Support and administer the performance management and appraisal process to ensure alignment with company goals.

Ensure all government and statutory requirements related to manpower and labour laws are understood, implemented, and communicated effectively to management and staff.

Conduct new employee orientation and onboarding briefings to facilitate smooth integration into the company.

Conduct exit interviews to identify reasons for resignation and provide insights for retention improvement.

Organise and coordinate training sessions or programs to ensure employees are adequately equipped to perform their duties effectively.

Verify and process staff claims and maintain accurate leave management records.

Plan and coordinate company events or staff activities with management’s approval (e.g., annual dinners, festive celebrations, team building).

Review, update, and maintain proper filing of employee medical and personal accident insurance policies.

Prepare, issue, and manage HR-related correspondence, memos, and notices.

Perform any other HR and administrative tasks as required by management.

Requirements

Candidate must possess at least a Diploma or Degree in Human Resource Management, Business Administration, or equivalent.

Minimum 5 years of working experience in the HR field, preferably handling both HR and administrative functions.

Proficient in Microsoft Office and HR software (e.g., Sage UBS Payroll, or similar).

Possess strong leadership qualities with the ability to guide, support, and coordinate with team members effectively.

Excellent communication and interpersonal skills, both written and verbal.

Strong multitasking skills, able to manage multiple priorities efficiently in a fast-paced environment.

Demonstrates a positive, proactive, and responsible attitude towards work.

Good analytical and problem-solving abilities with attention to detail.

Able to work independently with minimal supervision and collaboratively as part of a team.

Maintains a high level of discretion, confidentiality, and professionalism at all times.

Perks and Benefits

Comprehensive Medical & Insurance Benefits Free Parking Annual Performance Bonus Professional Development Employee Engagement Activities Supportive Team & Management

What can I earn as a Human Resources and Administration Executive

Computer Software & Networking 51-100 employees

Who are we?

Inteksoft was established on 19 December 2005 at the point when the IT industry in Malaysia was emerging swiftly. We offer personalised ICT solutions and services for both public and private industries in the manufacturing, finance and service sectors. We operate as a catalyst in business process re-engineering and building a competitive advantage in today's electronic world. Our intellectual capability, business model and sustained geographic footprint is unsurpassed in the local market and we provide clients with sophisticated and various service delivery options in the infrastructure, solutions, system integration and networking fields.