SENIOR HR & ADMIN EXECUTIVE

Koon Brother; Johor; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading food manufacturing company in Johor is seeking an experienced HR Manager to oversee comprehensive HR functions including recruitment, employee relations, payroll, and compliance within the FMCG sector. Candidates should possess a Bachelor's Degree in Human Resource Management and a minimum of 5–8 years of HR experience, with at least 3 years in a managerial role. Familiarity with Malaysian labor laws and food manufacturing practices is essential. This role provides opportunities for strategic HR development and workplace safety improvement.

Qualifications

• Minimum 5–8 years of HR experience including managerial role.
• HR professional certifications are an added advantage.
• Familiar with HACCP and food safety documentation.

Responsibilities

• Develop and execute recruitment plans for various positions.
• Ensure compliance with employment laws and audit requirements.
• Manage KPI setting and annual performance reviews.

Skills

Strong knowledge of factory operations

Solid understanding of Malaysian labor laws

Strong in payroll and HR systems

Excellent communication skills

Education

Bachelor’s Degree in Human Resource Management

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Recruitment & Staffing

• Develop and execute recruitment plans for office and production workers
• Ensure manpower levels meet production schedules and peak‑season demand
• Manage onboarding, orientation, and probation evaluation

HR Operations & Compliance

• Maintain and update HR policies, SOP, and employee records
• Ensure compliance with employment laws, food manufacturing regulations, and audit requirements (e.g., HACCP, GMP, ISO)
• Oversee work permits and foreign worker documentation

Employee Relations & Discipline

• Handle grievances, investigations, warnings, and disciplinary actions
• Promote positive workplace culture and teamwork between production & office teams
• Conduct counselling and conflict resolution when required

Training & Development

• Organize training for GMP, HACCP, food safety, safety & health, and machine handling
• Implement skill matrix, training records, and annual training plans
• Develop staff competency and leadership pipeline

Payroll & Compensation

• Oversee monthly payroll, allowances, OT verification, and attendance tracking
• Ensure statutory contributions (EPF, SOCSO, EIS, HRD Corp) are accurate and timely
• Review salary structure, incentives, and appraisal cycles

Performance Management

• Manage KPI setting and annual performance reviews
• Work with departments to align goals with production and sales targets
• Recommend promotions, increments, and disciplinary decisions based on performance

Safety, Health & Compliance (Factory Related)

• Work with Safety Team on OSH compliance, PPE control, and accident reporting
• Ensure factory rules, hygiene standards, and safety SOPs are enforced
• Support internal/external audits (HACCP, GMP, ISO, customer audits)

Administration & Office Management

• Oversee general admin functions: office supplies, factory facilities, hostel, cleaners & security
• Manage contracts for service vendors (cleaning, pest control, machinery maintenance)
• Ensure smooth daily operations involving production & office environments

Management Reporting

• Prepare HR dashboards: headcount, attrition, hiring status, training, disciplinary cases, and payroll cost
• Report manpower issues and propose solutions to management

Strategic HR & Change Management

• Support expansion plans, workforce optimization, and automation transitions
• Drive HR digitalization (e‑leave, e‑attendance, HR system)
• Build employer branding for FMCG talent attraction

Job Requirement

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field
• HR professional certifications are an added advantage
• Minimum 5–8 years of HR experience, including at least 3 years in a managerial or supervisory role
• Experience in FMCG or food manufacturing environment is highly preferred
• Strong knowledge of factory operations, production manpower planning, and shift scheduling
• Solid understanding of Malaysian labor laws, Employment Act, IR practices & disciplinary procedures
• Familiar with HACCP, GMP, Food Safety, and audit‑related HR documentation
• Strong in payroll (including OT, allowances), HR systems, and MS Office (Excel, Word, PowerPoint)
• Ability to manage foreign worker administration

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