Senior Executive - Human Resources and Administration

Widad Builders Sdn. Bhd.; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

A leading construction company in Kuala Lumpur seeks a Senior Executive for Human Resources and Administration. The ideal candidate will manage HR documentation, coordinate recruitment, and enhance employee relations. Responsibilities include overseeing payroll, compliance with labor laws, and supporting performance development. Candidates must have a bachelor's degree in HR or Business Administration and 3–5 years of HR experience. This role offers competitive benefits and opportunities for professional growth.

Benefits

Annual Leave

EPF

SOCSO

EIS

Qualifications

• Minimum 3–5 years of HR experience in operational and generalist HR functions.
• Experience in a senior HR role preferred.
• Strong understanding of employment laws and compliance requirements.

Responsibilities

• Manage HR documentation, employee records, contracts, and personnel files.
• Coordinate full-cycle recruitment and manage onboarding programs.
• Act as a point of contact for employee queries and support conflict resolution.
• Prepare HR reports and metrics for management review.
• Manage administrative matters including office operations and travel coordination.

Skills

HR practices understanding

Communication

Interpersonal skills

Organizational skills

Confidentiality management

Proficiency in Payroll systems

Proficiency in Microsoft Office

Education

Bachelor's degree in Human Resources or Business Administration

Job description

Senior Executive - Human Resources and Administration

Manage HR documentation, employee records, contracts, and personnel files.

Ensure HR practices comply with local labor laws and company policies.

Oversee attendance, leave, and payroll coordination with Finance.

2. Recruitment & On-boarding

Coordinate full‑cycle recruitment: job postings, screening, interviewing, assessment, and selection.

Manage onboarding and induction programs to ensure smooth integration of new hires.

3. Employee Relations & Engagement, Compensation & Benefit

Act as a point of contact for employee queries and concerns; support conflict resolution.

Support employee engagement activities and welfare programs, including employee compensation & benefit management and administration.

4. Performance & Development

Support and monitor performance appraisal processes and KPI follow‑ups.

Assist in identifying training needs and coordinating training and development programs.

Handle HRD Corp (HRDCorp) claimable training procedures, including preparation, submission, and follow‑up of grant and claim applications.

Prepare HR reports and HR metrics for management review (e.g., turnover, recruitment stats).

Contribute to HR projects, policy development, and process improvements.

To adhere to the organization’s Anti‑Bribery and Anti‑Corruption (ABAC) policy.

Ensure compliance with government regulations and statutory obligations.

6. General Office Administration

Coordinate and manage office supplies (e.g., pantry items and stationery).

Manage assets/property of the companies.

Monitor and manage renewal of general and motor insurance.

Ensure the overall office premises, employee work areas, facilities, and amenities are well maintained and in proper working condition.

Liaise and coordinate with the Maintenance/Tecnician team regarding the office building maintenance and other related matters.

7. Administration & Travel Management

Manage administrative matters including office operations, facilities, vendors, and service providers.

Handle flight bookings, accommodation arrangements, and travel coordination for management and employees.

Ensure travel arrangements comply with company policy and approved budgets.

8. Others

Any other tasks assigned by the reporting superior.

Requirement

• Manage HR documentation, employee records, contracts, and personnel files.
• Ensure HR practices comply with local labor laws and company policies.
• Oversee attendance, leave, and payroll coordination with Finance.

2. Recruitment & On-boarding

• Coordinate full‑cycle recruitment: job postings, screening, interviewing, assessment, and selection.
• Manage onboarding and induction programs to ensure smooth integration of new hires.

3. Employee Relations & Engagement, Compensation & Benefit

• Act as a point of contact for employee queries and concerns; support conflict resolution.
• Support employee engagement activities and welfare programs – including employee’s compensation & benefit management and administration.

4. Performance & Development

• Support and monitor performance appraisal processes and KPI follow‑ups.
• Assist in identifying training needs and coordinating training and development programs.
• Handle HRD Corp (HRDCorp) claimable training procedures, including preparation, submission, and follow‑up of grant and claim applications.

5. HR Strategy & Reporting

• Prepare HR reports and HR metrics for management review (e.g., turnover, recruitment stats).
• Contribute to HR projects, policy development, and process improvements.
• To adhere to the organization’s Anti‑Bribery and Anti‑Corruption (ABAC) policy.
• Ensure compliance with government regulations and statutory obligations.

6. General Office Administration

• Coordinate and manage office supplies (e.g., pantry items and stationery).
• Manage assets/property of the companies.
• Monitor and manage renewal of general and motor insurance.
• Ensure the overall office premises, employee work areas, facilities, and amenities are well maintained and in proper working condition.
• Liaise and coordinate with the Maintenance/Tecnician team regarding the office building maintenance and other related matters.

7. Administration & Travel Management

• Manage administrative matters including office operations, facilities, vendors, and service providers.
• Handle flight bookings, accommodation arrangements, and travel coordination for management and employees.
• Ensure travel arrangements comply with company policy and approved budgets.

8. Others

• Any other tasks assigned by the reporting superior.

Responsibility

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 3–5 years of HR experience in operational and generalist HR functions; experience in a senior HR role is preferred.

Skills & Knowledge

• Strong understanding of HR practices, employment laws, and compliance requirements.
• Proficiency in Payroll systems and Microsoft Office (especially Excel).
• Excellent communication, interpersonal, and organizational skills.
• Ability to handle confidential information with professionalism.

Personal Attributes

• Detail‑oriented, proactive, and able to work independently and as part of a team.
• Strong problem‑solving skills and service mindset.

Benefits

• Annual Leave
• EPF
• SOCSO
• EIS