Senior Executive / Executive - Procurement & Asset Management Office (Procurement)

Xiamen University Malaysia; Sepang; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading educational institution in Malaysia is looking for a Senior Executive / Executive to manage procurement and asset management processes. Candidates should have a Bachelor’s degree in a related field and at least 2 years of procurement experience, ideally in construction or facilities. Strong communication, organizational skills, and proficiency in MS Office are essential. The role involves handling sourcing, purchasing, and vendor management in a fast-paced environment. Interested candidates should apply online or via email.

Qualifications

• At least 2 years of procurement experience, preferably in construction or facility projects.
• Familiar with procurement procedures, tendering, and vendor management.
• Basic knowledge of construction or engineering terms is preferred.

Responsibilities

• Manage end-to-end procurement processes in compliance with policies.
• Handle sourcing and purchasing of goods and services.
• Prepare and review procurement documents.
• Support procurement planning and cost optimization.

Skills

Procurement procedures

Vendor management

Strong organizational skills

Communication skills

MS Office proficiency

Detail-oriented

Education

Bachelor’s degree in Procurement, Business, Engineering or related fields

Tools

ERP systems

CAD software

Job description

Senior Executive / Executive - Procurement & Asset Management Office (Procurement)

Xiamen University Malaysia – Sepang, Selangor

Responsibilities

• Manage end-to-end procurement processes in full compliance with the university’s policies and procedures.
• Handle a wide range of procurement activities, including the sourcing and purchasing of goods, services, and facility-related projects such as maintenance and renovation.
• Prepare and review procurement documents including purchase proposals, requisitions, RFQs, tender evaluations, contracts, FATs, and PCFs.
• Support procurement planning and contribute to cost optimization and process improvement initiatives.
• Communicate with various departments/schools to understand their procurement needs and provide timely and professional support.
• Offer guidance and training to departmental procurement representatives to ensure alignment with procurement policies and procedures.
• Assist in the selection, evaluation, and negotiation of vendors to ensure product/service/project quality, delivery timeliness, and value for money.
• Conduct supplier performance reviews and maintain effective working relationships.
• Perform market research, supplier analysis, and cost benchmarking to support procurement decisions.
• Participate in on-site management of construction, renovation, and maintenance projects.
• Coordinate with contractors, suppliers, and relevant internal teams to ensure project progress, safety, and compliance with contract terms.
• Monitor on-site work schedules, resolve issues as they arise, and help ensure projects are completed on time and within budget.
• Maintain accurate and complete procurement records for audit and reporting purposes.
• Support internal audits, compliance checks, and the preparation of procurement reports as required.
• Work collaboratively with team members, sharing responsibilities and providing coverage during peak workloads or staff absences.
• Perform other related duties as assigned by the supervisor.

Requirements / Qualifications

• Bachelor’s degree or above in Procurement, Business, Engineering, or related fields.
• At least 2 years of procurement experience, preferably with exposure to construction or facility projects.
• Familiar with procurement procedures, tendering, and vendor management.
• Strong organizational and communication skills; able to handle multiple tasks under pressure.
• Proficient in MS Office; experience with ERP or procurement systems is a plus.
• Basic knowledge of construction or engineering terms is preferred.
• Mandarin proficiency and CAD skills are advantages.
• Detail-oriented, proactive, and a good team player.

Interested candidates are encouraged to submit their applications online via “Apply Here” or email their CV, along with copies of academic transcripts and supporting documents, to *************@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.