Senior Executive / Assistant Manager Purchasing

HID Global; Kulai; On-site; MYR 50,000 - 70,000; Full time

Job summary

A global technology company located in Kulai, Malaysia, seeks an experienced Procurement Officer to manage daily purchasing activities and lead a team of buyers. This role requires a minimum of 4 years of experience in procurement, strong negotiation skills, and adherence to policies. The ideal candidate will also need a Bachelor's degree and have knowledge of ERP systems. Proficiency in English is essential, while Mandarin is a plus. Competitive salary and benefits are offered.

Qualifications

• Minimum 4 years of senior role experience in procurement or supply chain.
• High level of integrity, assertive, and honest.
• Able to read and write in English; Mandarin is an advantage.

Responsibilities

• Manage a team of Direct and Indirect Buyers.
• Ensure adherence to SOPs and management directives.
• Support buyers with day-to-day operational issues.
• Coordinate with Supply Chain Manager for goal achievement.
• Maintain sufficient inventory levels and prevent overstocking.

Skills

Leadership

Negotiation

Team Coordination

Analytical Skills

Education

Bachelor's Degree in any discipline

Tools

ERP Systems

Oracle

Job description

Assist the Supply Chain Manager in maintaining the smooth operation of daily purchasing activities, ensure SOP’s, policies and management direction are followed by the team and improved where necessary, and ensure the Purchasing team adds value to the company’s objectives.

Responsibilities

• Manage a team of Direct and Indirect Buyers.
• Ensure all buyers are familiar with SOP’s, policies and management direction and follow them.
• Promote a team spirit of continuous improvement, mutual support, ownership and accountability.
• Support buyers with day to day operational issues as the first line supervisor.
• Coordinate with the Supply Chain Manager and the Buyers Team to achieve goals set by management.
• Coordinate and approve leave requests and other minor HR related activities.
• Provide input and support to the Supply Chain Manager to grow team members in line with company direction and staff capabilities.
• Generate Purchase Orders to suppliers (common raw materials & indirect purchases) after vetting all purchase requisitions are in order.
• Purchase of materials: Coordinate with internal customer, warehouse & supplier daily on delivery JIT mode.
• Sourcing/Purchase of indirect materials, stationery, hardware & services.
• Support on PR/Fix asset/Petty cash buy requested by internal team.
• Analyze capacity, material availability to help to determine the schedule material.
• Communicate with planner and sales to understand demand.
• Manage sub‑contract of material planning and semi-material delivery.
• Ensure sufficient inventory at all times of the safety stock materials, practice prudent purchasing and prevent over‑stocking.
• Ensure that all delivery complaints from production are duly attended and follow up with suppliers and warehouse.
• Request quotation, negotiate pricing & MOQ and liaise with suppliers on matters pertaining to:
  • Sample requisition
  • Requisition for Technical Data Sheet (TDS) and Chemical Safety Data Sheet (CSDS)
  • Balance order/damaged/wrong delivery or returned of rejected raw materials
• Maintain and create new item code for purchase materials and maintain/updating procurement information in ERP system.
• Handling import shipments; liaise with supplier and shipping department all on documentation required for import clearance matters.
• Ensure all record & documentation are accurately, up-to-date & filed.
• Maintain/review preferred supplier list and add/remove suppliers.
• Source for new suppliers / products to support new product development or to reduce supply risk.
• Handle quality issues with suppliers in cooperation with other departments to the best commercial and technical benefit of the company.

Qualifications

• Minimum 4 year's senior role working experience in the related field such as those has working experience as Procurement Officer / Materials Buyer / Tactical Purchaser / Technical Buyer / Purchasing executive / Supply Chain executive.
• High level of integrity, assertive, honest.

Education and/or Experience

Bachelor's Degree in any discipline or equivalent.

Language Skills

Able to read and write in English. Mandarin is an added advantage.

Computer Skills

Knowledge of ERP Systems. Knowledge of Oracle is an added advantage. Familiar with operating systems, such as Windows, etc.

Work Requirements

Compliance to all relevant HID Global policies and procedures related to Quality, Security, Safety, Business Continuity, and Environmental systems.