Senior Company Secretarial Executive (COSEC) (Ipoh, Perak)

KUALA LUMPUR KEPONG BERHAD (KLK); Ipoh; On-site; MYR 200,000 - 250,000; Full time

Job summary

A Malaysian multinational company is seeking a Senior Company Secretarial Executive in Ipoh, Perak. The candidate will support and assist the Secretarial Department with company secretarial work and statutory file maintenance. Responsibilities include preparing resolutions, liaising with auditors, and organizing meetings. Requirements include ICSA qualification, Bachelor's degree, and a minimum of 3 years experience in corporate secretarial work. Proficiency in English and Bahasa Malaysia is essential, along with knowledge of SSM platforms.

Qualifications

• Minimum 3 years of working experience in corporate secretarial field.
• Sound knowledge of Companies Act 2016 and relevant regulations.
• Able to communicate effectively in English and Bahasa Malaysia.

Responsibilities

• Assist in maintaining company's statutory books and records.
• Prepare resolutions, meeting minutes, and corporate documents.
• Liaise with auditors and other professionals.

Skills

Proficient in corporate secretarial matters

Strong communication skills

Team player

Knowledge of SSM platforms

Education

Full qualification of ICSA or equivalent

Bachelor's Degree in Law, Business Administration, or related

Tools

Microsoft Office

MYCOID

MBRS

e-BOS system

Job description

Senior Company Secretarial Executive (COSEC) (Ipoh, Perak)

Support and assist the Secretarial Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company's statutory books and records) and related statutory requirements.

Responsible for the preparation of resolutions, meeting minutes and other corporate secretarial documents.

Proficiency in using SSM platforms such as MYCOID and e-BOS system, amongst others, for incorporation of companies, allotment of shares, changes to the directors, managers and secretary, and submission or update of beneficial ownership information etc.

Responsible for the preparation of Annual Returns using MBRS system.

Make announcements to Bursa Securities and participate in corporate exercises.

Liaise with auditors, share registrar and other professionals.

Organize and coordinate meetings including prepare Board papers, pre-meeting preparations and post meeting actions.

Handle and perform admin functions such as preparing of cover letters, correspondences and maintaining proper filing.

Assist in preparing draft Annual Report, Circular/Statement to shareholders and all the relevant checklists.

Contribute to continuous improvement by developing process enhancements and best practices within the secretarial function.

Any other task as assigned by management or superior from time to time.

Requirements:

• Full qualification of ICSA or its equivalent.
• Bachelor's Degree in Law, Business Administration, Management or related discipline from recognized universities.
• Minimum 3 years of working experience in corporate secretarial field, preferably with exposure in public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia's Listing Requirements, Malaysian Code on Corporate Governance and other related regulations.
• Able to support in all company secretarial matters and provide advice to operating units and other departments on secretarial matters.
• Proficiency in both written and spoken English and Bahasa Malaysia.
• Computer literate with knowledge in Microsoft Office application, MYCOID, MBRS and e-BOS system for online submission to SSM.
• Able to work and communicate effectively with internal and external parties.
• A good team player and able to work with minimum supervision.
• Willing to travel.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years of corporate secretarial experience do you have?
• Are you willing to relocate for this role?
• What is your degree CGPA range?
• Are you willing to travel for this role when required?

Company Overview

Kuala Lumpur Kepong Berhad (KLK), founded in 1906, is a Malaysian multinational with core businesses in oil palm and rubber plantations (300,000 hectares across Southeast Asia and Liberia). In the 1990s, KLK expanded into resource-based manufacturing (oleochemical, derivatives and specialty chemicals) and property development (Bandar Seri Coalfields, Caledonia) to create a diverse global presence.