Senior Associate - HR Services-EDA ( Contract)

DHL Germany; Petaling Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

A global logistics company is seeking an HR Management Reporting Specialist in Petaling Jaya, Malaysia. This role involves providing data management support to HR, ensuring payroll accuracy, and collaborating on HRIS system enhancements. The ideal candidate has experience in HRIS systems and a strong understanding of HR processes. Proficiency in English is essential, and candidates should hold a diploma or degree in a relevant field.

Qualifications

• 3-5 years of experience for diploma holders, 1.5-3 years for degree holders.
• Good command of English in verbal and written communication.
• Good knowledge of HR processes and employee life cycle.

Responsibilities

• Support HR Business Partner in payroll for various countries.
• Ensure accurate HR data entry through regular audits.
• Collaborate with HRIS consultants for report customization.

Skills

Analysis

Planning & Organizing

Decision Making

Results Orientation

Customer Orientation

Teamwork

Communication

Attention to Details

Education

Diploma or Degree in relevant field

Tools

HRIS systems

Microsoft Excel

Microsoft Word

Job description

Job Purpose
Provides day-to-day Management Reporting and HRIS data to the business units and/or HR Business Partner and ensure that the Data in the HRIS is accurate and the reports are generated in a timely manner.

Key Responsibilities

• Provide effective and efficient support to the HR Business Partner to ensure the smooth running of the payroll of the various countries and business units.
• Provide support to HR Business Partner in ensuring that deadlines are complied with and day-to-day HR data are entered into the system accurately through regular system audits.
• Meet set KPIs for HR Services, comply with askHR SOP and quality standards, demonstrate flexibility in work assignments, and maintain process documentation up-to-date.
• Work with HRIS consultants to ensure that standard and regular reports are customized into the HRIS system for ease of administration.
• Assist the Team Leader by suggesting solutions for continuous improvements and enhancement to the system for ease of administration.
• Provide feedback on issues and concerns pertaining to reporting and data administration, ensure that accurate employee information is provided at all times, and ensure compliance with personal data privacy in accordance with country regulations.
• Execute transactional tasks with minimal supervision of seniors.

Requirements

• Relevant years of external experience; 3-5 years for diploma holders; 1.5-3 years for degree holders with a minimum education requirement of Diploma level.
• Good command of English language in both verbal and written.
• Good grasp of knowledge of HR process and employee life cycle.
• Good knowledge in HRIS system and computing tools (Words and Excel).
• Experience in at least one HRIS system, data entry experience, and experience in generating and customizing reports.

Skillsets

Analysis, Planning & Organizing, Decision Making, Results Orientation, Customer Orientation, Teamwork, Accountability, Communication, Task Orientation, Self-Management, Attention to Details and Accurate, Quick Learner, and Resourceful.