Secretary to The Managing Director-Cum-Office Administrator

HAS International Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing company in Subang Jaya, Malaysia, is seeking a Secretary to the Managing Director-Cum-Office Administrator. The ideal candidate will manage the Managing Director's calendar, prepare various correspondences, coordinate travel arrangements, and maintain office operations. The role requires strong interpersonal skills and proficiency in Microsoft Office, along with relevant educational qualifications. Competitive remuneration package and opportunities for professional development are offered.

Benefits

Competitive Remuneration package

Opportunities for Growth and Professional Development

Medical Benefits and Insurance Coverage

Qualifications

• Previous experience in the aviation sector in a similar role is preferred.
• Strong time-management skills with ability to prioritize tasks.

Responsibilities

• Manage the Managing Director's calendar and schedule appointments.
• Prepare correspondence, reports, and presentations for the Managing Director.
• Coordinate travel arrangements for the Managing Director.
• Maintain accurate records and files, ensuring confidentiality.
• Handle incoming and outgoing communications.
• Oversee office operations and vendor management.
• Assist in preparation of budgets and monitor expenses.
• Organize company events and meetings.

Skills

Interpersonal skills

Proficient in Microsoft Office

Time-management skills

Professional communication

Education

Diploma or Bachelor's Degree in Business Administration

Certificate in Office Administration

Certificate from a Secretarial School

Job description

Secretary to The Managing Director-Cum-Office Administrator

Requirements

• Diploma or Bachelor's Degree in Business Administration or an equivalent field.
• Certificate in Office Administration or Management (an added advantage).
• Certificate from a Secretarial School (preferred).
• Previous experience in the aviation sector in a similar role, especially in customer service or hospitality, is highly preferred.
• Proficient in Microsoft Office applications and online meeting tools.
• Strong interpersonal skills with professional written and verbal communication.
• Ability to provide high-level administrative and secretarial support to senior management.
• Strong time‑management skills, with the ability to prioritize tasks and maintain accuracy under pressure.

Responsibility

• Manage the Managing Director's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management.
• Prepare correspondence, reports, and presentations for the Managing Director, ensuring accuracy and timely delivery.
• Coordinate travel arrangements for the Managing Director, including flights, accommodations, and transportation.
• Maintain accurate records and files, both physical and electronic, ensuring easy retrieval and confidentiality.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, prioritizing and routing appropriately.
• Oversee office operations, including procurement of supplies, maintenance of equipment, and vendor management.
• Assist in the preparation of budgets and monitor expenses, ensuring adherence to company policies.
• Organize company events and meetings, including logistics, catering, and attendee management.
• Provide administrative support to other departments as needed, ensuring smooth workflow and efficient operations.

Benefits

• Competitive Remuneration package.
• Opportunities for Growth and Professional Development.
• Medical Benefits and Insurance Coverage.