Secretary to General Manager

Flamingo Hotel by the beach, Penang; Penang; On-site; MYR 300,000 - 400,000; Full time

Job summary

A premier hotel in Penang is seeking a proactive Secretary to manage the General Manager's schedule. Responsibilities include arranging meetings and travel, preparing agendas and minutes, and handling confidential information. The ideal candidate should have 1-2 years of experience in an administrative role, exceptional organizational skills, and proficiency in Microsoft Office. Fluency in English and Bahasa Malaysia is required. Join a dynamic team at this prestigious hotel.

Qualifications

• Minimum of 1-2 years of experience as a Secretary or in an administrative role.
• Good command of English and Bahasa Malaysia (spoken and written).
• Strong ethical standards for handling confidential information.

Responsibilities

• Manage the General Manager's schedule, arrange meetings and travel.
• Prepare and distribute agendas, minutes, and action items.
• Handle sensitive and confidential information discreetly.

Skills

Organizational skills

Multitasking

Confidentiality

Communication skills

Proficiency in Microsoft Office Suite

Education

Diploma or degree in business administration or communications

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Job description

Manage the General Manager's schedule, including arranging meetings, conferences and travel arrangements

Prepare and distribute agendas, minutes and action items for all meetings

Handle sensitive and confidential information with the utmost discretion

Provide administrative support such as drafting correspondence, maintaining filing systems and coordinating office supplies

Contribute to special projects and assist with ad hoc tasks as required

Job Requirements

A diploma or degree in business administration, communications, or a related field is preferred.

Minimum of 1-2 years of experience as a Secretary, or in a similar administrative role, preferably supporting senior management or General Manager

Good command of English and Bahasa Malaysia (spoken and written) is required.

Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.

Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom & Team) is a plus.

Self-starter who takes initiative and can work independently with minimal supervision.

High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.