Secretary/Admin Assistant

Sunward Pharmaceutical; Johor Bahru; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent pharmaceutical company located in Johor Bahru is seeking an Administrative Assistant to manage correspondence, take meeting minutes, and perform general clerical duties. Key responsibilities include filing, record-keeping, and supporting daily office operations. The ideal candidate will be organized, detail-oriented, and possess strong communication skills. Basic computer skills and the ability to handle confidential information are essential for success in this role.

Qualifications

• Ability to write clear and accurate meeting minutes.
• Skills in writing simple and formal letters.
• Basic proficiency in Word, Excel, and email.

Responsibilities

• Prepare, draft, and type letters, emails, and other correspondence.
• Take meeting minutes and prepare minutes of meetings.
• Perform filing and proper record-keeping.
• Handle general administrative and clerical tasks.
• Manage documents and office paperwork.
• Assist in scheduling meetings and appointments.
• Support day-to-day office operations.

Skills

Clear writing of meeting minutes

Formal letter writing

Basic computer skills

Organizational skills

Good communication skills

Time-management skills

Job description

Prepare, draft, and type letters, emails, and other correspondence

Take meeting minutes and prepare minutes of meetings (MoM)

Perform filing and proper record-keeping (both physical and electronic)

Handle general administrative and clerical tasks

Manage documents, forms, and office paperwork

Assist in scheduling meetings and appointments

Support day-to-day office operations as required

Job Requirements

• Able to write clear and accurate meeting minutes
• Able to write simple and formal letters
• Basic computer skills (Word, Excel, email)
• Organized, detail-oriented, and responsible
• Able to handle confidential information
• Good communication and time-management skills