Sales Support and Administration

DIGITAL WAY GROUP SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading vehicle manufacturer in Kuala Lumpur is seeking a detail-oriented Sales Support & Business Administration Executive to join its dynamic team. This role involves handling administrative tasks, managing customer enquiries, and supporting sales operations. Ideal candidates are fresh graduates with a diploma or degree in a relevant field, proficient in Mandarin, and skilled in Microsoft tools. This position offers an exciting chance to work in a forward-thinking environment focused on innovation across Southeast Asia.

Qualifications

• Fresh graduates are welcome to apply.
• Proficient in Microsoft Excel and Word.
• Willingness to learn and use accounting software.
• Able to write and speak English, Bahasa Melayu, and Chinese (Mandarin is mandatory).
• Strong organizational skills with attention to detail.
• Good communication and coordination skills.

Responsibilities

• Handle daily administrative tasks including recording daily sales and managing purchase orders.
• Perform sales support and administrative duties, including customer enquiries.
• Maintain proper filing, documentation, and record-keeping for business operations.
• Coordinate and support sales activities, liaising with technical teams and departments.
• Update and maintain sales records and customer databases.
• Assist in preparing sales and management reports.
• Record meeting minutes and prepare official letters.
• Handle customer enquiries and ensure timely follow-ups.

Skills

Microsoft Excel proficiency

Microsoft Word proficiency

English communication

Bahasa Melayu communication

Chinese (Mandarin) communication

Organizational skills

Attention to detail

Communication skills

Coordination skills

Willingness to learn

Education

Diploma / Bachelor’s degree in Business Administration, Engineering, or related field

Tools

Accounting software

Job description

Digital Way Group is embarking on an exciting new venture in partnership with CLW China, the largest special vehicle manufacturer in China. Together, we are establishing a strong team in Malaysia to drive business growth and innovation across the Southeast Asia market. This is an incredible opportunity to be part of a groundbreaking project that will shape the industry’s future in this region. If you are passionate about business development and eager to work in a dynamic, forward-thinking environment, we invite you to join us on this journey.

Job Overview

We are seeking a detail-oriented and proactive Sales Support & Business Administration Executive to support our sales, operations, and cross-functional teams. This role plays a key part in ensuring smooth sales administration, coordination with internal and external partners, and accurate business documentation.

Key Responsibilities

Handle daily administrative tasks including recording daily sales, managing purchase orders (POs), preparing invoices, delivery orders (DOs), and related documentation.

Perform sales support and administrative duties, including handling customer enquiries and preparing quotations.

Maintain proper filing, documentation, and record-keeping for all business and sales operations.

Coordinate and support sales activities, including liaison with technical teams, China team, and relevant departments on operational matters.

Update and maintain sales records, customer databases, and vehicle allocation details.

Assist in preparing sales, operational, and management reports.

Record meeting minutes, prepare official letters, and assist with translation between languages when required.

Handle customer enquiries when necessary and ensure timely follow-ups.

Provide ad-hoc operational and administrative support as required.

Qualifications

Fresh graduates are welcome to apply.

Diploma / Bachelor’s degree in Business Administration, Engineering, or a related field.

Proficient in Microsoft Excel and Word.

Willingness to learn and use accounting software.

Able to write and speak English, Bahasa Melayu, and Chinese (Mandarin is mandatory; proficiency highly appreciated).

Strong organizational skills with attention to detail.

Good communication and coordination skills.

Able to work independently and manage multiple tasks effectively.