Recruitment Administration Executive

Michael Page; Kuala Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading global recruitment firm is seeking a talented individual to support full-cycle recruitment activities in Kuala Selangor, Malaysia. Responsibilities include coordinating with hiring managers, maintaining applicant records, and preparing recruitment reports. The ideal candidate should possess strong organizational and communication skills and be proactive in problem-solving. This role offers a competitive salary package and the chance to enhance your expertise in recruitment operations within a reputable global brand.

Benefits

Competitive salary package

Comprehensive employee benefits

Professional growth opportunities

Qualifications

• Manage multiple priorities efficiently.
• Work effectively with cross-functional teams.
• Ensure accuracy in documentation and reporting.
• Willingness to take initiative and improve processes.
• Support smooth business operations.

Responsibilities

• Support full-cycle recruitment activities.
• Coordinate with hiring managers and track progress.
• Maintain applicant records and update recruitment trackers.
• Assist with offer preparation and onboarding.
• Prepare recruitment reports and updates for management.
• Liaise with vendors and recruitment partners.
• Handle contract preparation and documentation.
• Provide administrative support for HR events.

Skills

Strong organisational and coordination skills

Excellent communication skills

Detail-oriented mindset

Proactive problem-solving abilities

Reliability and collaborative attitude

Job description

Responsibilities

• Support full‑cycle recruitment activities including job posting, CV screening, interview scheduling, and candidate communication.
• Coordinate directly with hiring managers to understand role requirements and track progress for all open positions.
• Maintain applicant records, update recruitment trackers, and ensure accurate data in ATS or HR systems.
• Assist with offer preparation, onboarding checklist coordination, and pre‑employment documentation.
• Prepare recruitment reports, dashboards, and weekly hiring status updates for management review.
• Liaise with vendors, recruitment partners, and internal departments to ensure timely follow‑ups and workflow efficiency.
• Handle contract preparation, renewal tracking, and documentation management for recruitment‑related activities.
• Provide administrative support for HR events, employer branding activities, and internal engagement programs when required.

Qualifications

• Strong organisational and coordination skills, with the ability to manage multiple priorities efficiently.
• Excellent communication skills and the capability to work effectively with cross‑functional teams and stakeholders.
• A detail‑oriented mindset, ensuring accuracy in documentation, reporting, and daily operations.
• Proactive problem‑solving abilities, with a willingness to take initiative and improve processes.
• Solid professionalism, reliability, and a collaborative attitude to support smooth business operations.

Benefits

• Competitive salary package with comprehensive employee benefits.
• Opportunity to join a reputable global brand with strong industry presence.
• Opportunity to contribute to a globally recognised organisation's HR function.
• Enhance your expertise through involvement in full‑cycle recruitment operations.

About the Company

Our client is a leading global automotive company with a strong presence in Malaysia. The organisation is committed to delivering innovative, reliable, and premium mobility solutions designed to enhance the driving experience for customers worldwide. With a focus on advanced engineering, safety, and sustainability, the company continues to shape the future of mobility while providing high‑quality vehicles and services that meet the evolving needs of drivers across the region.

Exposure to cross‑functional coordination and stakeholder management. A supportive work environment with professional growth and hands‑on learning.