RBA Compliance Officer

INSUT; Kulai; On-site; MYR 150,000 - 200,000; Full time

Job summary

A manufacturing company located in Johor, Malaysia is seeking an RBA Compliance Officer. This role involves implementing the Responsible Business Alliance Code of Conduct across the organization and monitoring compliance in various areas such as labor rights, safety, and ethical sourcing. The ideal candidate will have experience in compliance management, conduct audits, and provide training to staff and suppliers on RBA standards.

Qualifications

• Experience in compliance management, particularly with RBA standards.
• Strong understanding of labor and human rights issues.
• Ability to conduct audits and assess compliance.

Responsibilities

• Interpret and implement the RBA Code of Conduct across the organization.
• Monitor compliance with RBA requirements in various areas.
• Conduct or coordinate RBA Validated Assessment Program audits.
• Evaluate supplier compliance and guide them through corrective action plans.
• Provide RBA Code of Conduct training to employees and contractors.

Job description

Job Scope: RBA Compliance Officer

1. RBA Standards Management

• Interpret and implement the Responsible Business Alliance (RBA) Code of Conduct across the organization.
• Monitor compliance with RBA requirements in areas such as:
  • Labor & Human Rights
  • Health & Safety
  • Environmental Management
  • Ethics & Anti-Corruption
  • Responsible Sourcing

2. Policy & Procedure Development

• Develop, update, and communicate policies that align with RBA standards.
• Integrate RBA controls into existing company management systems (EHS, HR, Procurement, etc.).
• Ensure suppliers follow RBA-aligned requirements through contract clauses and compliance documents.

3. Internal Audits & Self-Assessments

• Conduct or coordinate RBA Validated Assessment Program (VAP) audits or internal equivalent audits.
• Perform regular Self-Assessment Questionnaires (SAQ) and risk assessments.
• Identify non-conformities and drive corrective and preventive actions (CAPA).

4. Supplier Compliance Management

• Evaluate supplier compliance with the RBA Code of Conduct.
• Conduct supplier audits or assessments; manage supplier risk scoring.
• Guide suppliers through corrective action plans and monitor closure status.
• Provide training and support to suppliers regarding RBA requirements.

5. Training & Awareness

• Provide RBA Code of Conduct training to employees, contractors, and internal teams.
• Raise awareness on topics such as forced labor, working hours, chemical management, grievance mechanisms, and ethics.

6. Incident Reporting & Investigations

• Maintain systems for grievance, whistleblowing, or ethics reporting.
• Investigate compliance issues (e.g., working hours violations, labor complaints, fraud, etc.).
• Document and report findings to management with corrective action proposals.

7. Reporting & Documentation

• Prepare compliance reports for customers, auditors, and internal stakeholders.
• Maintain comprehensive records required for RBA audits (policies, training logs, data sheets, labor records, etc.).
• Track KPIs such as working hour trends, audit performance, and supplier risk levels.

8. Customer & Stakeholder Management

• Manage customer inquiries, sustainability questionnaires, and audit requests.
• Act as the liaison with external auditors, government regulators, and RBA working groups if required.
• Support ESG/sustainability reporting related to labor, ethics, or responsible sourcing.

9. Continuous Improvement

• Monitor industry standards, emerging risks (e.g., forced labor laws), and customer expectations.
• Recommend system improvements to strengthen compliance performance.
• Support digitalization of compliance systems where possible.