Quantity Surveyor

Eco World Development Group Berhad; Negeri Sembilan; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading property development firm seeks an Executive for Contract Administration in Negeri Sembilan. You will prepare tender documents, monitor compliance, and verify claims while ensuring contract processes are efficient. Candidates must possess a Bachelor’s in quantity surveying or a related field with 2-4 years in contract administration or quantity surveying. Familiarity with tender processes is a plus. This role offers an opportunity to grow in a collaborative environment.

Qualifications

• Minimum 2–4 years of experience in contract administration or quantity surveying.
• Experience in the property development or construction industry preferred.
• Exposure to tender and contract processes in development projects is an added advantage.

Responsibilities

• Assist in the preparation and issuance of tender documents.
• Coordinate tender processes including invitations and evaluations.
• Verify contractor and consultant progress claims in a timely manner.

Skills

Document Management

Tender Process Support

Claims & Cost Monitoring

Regulatory Awareness

Detail-Oriented

Time Management

Problem Solving

Collaborative

Learning Mindset

Education

Bachelor's degree in quantity surveying, Construction Management, or a related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Project

Job description

Overview

The Executive, Contract Administration (QS), plays a key supporting role in the administration of construction and consultancy contracts. This includes preparation of tender documents, monitoring contract compliance, verifying claims, and maintaining updated contract records. The role is focused on ensuring that all contract-related processes are executed efficiently and in line with organizational standards and regulatory requirements.

Key Outcomes

• Accurate and timely preparation of contract and tender documents.
• Smooth coordination of tender exercises and document tracking.
• Timely processing of interim claims, variation orders, and related documents.
• Organized and updated contract documentation and records.
• Support provided to project teams on contract-related queries.

Key Responsibilities

• Assist in the preparation, compilation, and issuance of tender documents.
• Coordinate the tender process including invitations, clarifications, evaluations, and documentation tracking.
• Assist in preparing Letters of Award and contracts for contractors and consultants.

Post-Contract Support

• Process and verify contractor and consultant progress claims in a timely manner.
• Assist in the preparation and evaluation of variation orders.
• Track project cost movements and assist in final account documentation.

Documentation & Compliance

• Maintain organized and up-to-date contract documentation and filing systems.
• Ensure adherence to internal procedures and statutory guidelines (e.g., PAM, CIDB).
• Assist in preparing contract summaries and reports for internal review.

Coordination & Communication

• Coordinate with consultants, contractors, and internal departments for timely submissions and clarifications.
• Provide administrative support during audits or management reviews.
• Attend site meetings, as required, to support contract-related matters.

Core Competencies & Technical Expertise

Technical Competencies

• Document Management – Skilled in document preparation, formatting, and tracking.
• Tender Process Support – Familiar with contract lifecycle and tendering protocols.
• Claims & Cost Monitoring – Understands the basics of construction cost verification and tracking.
• Regulatory Awareness – Basic understanding of contract types and governing frameworks (PAM, CIDB).

Operational Skills

• Detail-Oriented – Ensures high accuracy in data entry and documentation.
• Time Management – Prioritizes tasks and meets deadlines consistently.
• Problem Solving – Flags and resolves common issues in documentation and coordination.

Professional Behaviour

• Responsible & Accountable – Takes ownership of assigned work.
• Collaborative – Works well with team members and stakeholders.
• Learning Mindset – Willing to learn and grow in contract administration.

Tools & Methodologies

• Software: Proficient in Microsoft Excel, Word, and basic use of Microsoft Project.
• Digital Tools: Familiar with document management systems and online tendering portals.

Qualifications & Experience

Educational Background

• Bachelor's degree in quantity surveying, Construction Management, or a related field.

Experience Requirements

• Minimum 2–4 years of experience in contract administration or quantity surveying, preferably in the property development or construction industry.
• Exposure to tender and contract processes in development projects is an added advantage.