Quality Assurance Documentation Assistant

NI (NATIONAL INSTRUMENTS); Negeri Sembilan; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading technology company in Malaysia is seeking a detail-oriented Quality Assurance Documentation Assistant to ensure accurate documentation and support quality assurance initiatives. Candidates should possess a Diploma and at least one year of relevant experience, with strong proficiency in Microsoft Office. This role involves coordinating with suppliers and managing documentation to ensure compliance with industry standards. The company offers a collaborative environment for professional growth.

Qualifications

• Minimum of a Diploma with at least 1 year of relevant experience.
• Strong computer literacy with proficiency in Microsoft Office.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Ensure daily certificate generation is accurate and timely.
• Coordinate with suppliers and internal teams to resolve discrepancies.
• Compile and upload necessary documentation.
• Maintain and update records in RFID systems.

Skills

Attention to detail

Interpersonal skills

Communication skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft PowerPoint

Education

Diploma

Tools

Oracle system

QA Web Application tools

Job description

Quality Assurance Documentation Assistant

In This Role, Your Responsibilities Will Be:

• Ensure daily certificate generation is accurate, complete, and timely according to target.
• Coordinate closely with suppliers, buyers, and internal teams to resolve discrepancies related to CMTRs and customer requirements.
• Retrieve, compile, and upload necessary documentation (e.g., calibration reports, valve linkages, painting, and NDE reports).
• Maintain and update records in RFID systems and manage RT film documentation.
• Support company policies, departmental goals, and actively contribute to quality assurance initiatives.
• Attend to REP/LBP work orders, change requests, assembly rework, and certification needs.
• Perform any other relevant tasks as directed by your superior.

Who You Are:

• You are meticulous, detail-oriented, and committed to delivering quality work.
• You possess strong interpersonal and communication skills, with a proactive follow-up attitude.
• You thrive in a fast-paced environment, working well both independently and within cross-functional teams.
• You are eager to learn and have a mindset geared towards continuous improvement.

For This Role, You Will Need:

• A minimum of a Diploma with at least 1 year of relevant experience or equivalent certification.
• Strong computer literacy with proficiency in Microsoft Excel, Word, and PowerPoint.
• The ability to manage multiple tasks, meet deadlines, and work effectively under pressure.
• Familiarity with systematic and effective filing methods.

Preferred Qualifications That Set You Apart:

• Prior experience in handling QA certifications, NDE testing, and document compliance for manufacturing or valve testing environments.
• Familiarity with PED certification, Oracle system, OASIS, and QA Web Application tools.
• Understanding of industry standards for assembly, painting, and valve testing procedures.

Our Culture & Commitment to You:

At Emerson, we foster a culture of inclusion, integrity, and excellence. You will be empowered to grow professionally in a supportive and collaborative environment. Our commitment is to provide you with opportunities to learn, contribute meaningfully, and be part of a team that values transparency, safety, and accountability. Your role plays a critical part in ensuring customer satisfaction and quality excellence across our operations.