Quality Admin

Hirehub Management Sdn. Bhd.; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global leader in automotive manufacturing is seeking a Quality Admin to provide administrative support for the Quality Department. This role involves maintaining compliance with QMS standards, coordinating audits, and preparing quality reports. The ideal candidate holds an SPM or Diploma in Quality Management, with 1-3 years of relevant experience. Strong communication and Microsoft Office skills are essential. The position is located in Kulai, Malaysia, at a newly established plant.

Qualifications

• Minimum 1-3 years of administrative or quality-related experience in manufacturing.
• Familiar with QMS standards such as IATF16949 and ISO9001.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide administrative support to the Quality Department.
• Maintain and update quality management system (QMS) documents.
• Assist in preparing quality reports and coordinate audits.

Skills

Microsoft Office

Document control

Organizational skills

Communication skills

Education

SPM or Diploma in Quality Management, Business Administration, or Manufacturing

Tools

ERP/QMS systems

Job description

Company Background:

Our client is a global leader in the design and manufacturing of automotive seat motors, dedicated to enhancing vehicle comfort. To strengthen its global presence, the company is establishing a new plant in Senai, Malaysia. With continuous investment in R&D, our client delivers high-quality, efficient, and innovative products while striving for industry leadership and excellence in service.

Responsibilities:

• Provide administrative support to the Quality Department, including documentation control, data entry, and report preparation.
• Maintain and update quality management system (QMS) documents, SOPs, work instructions, and forms to ensure compliance with IATF16949 / ISO9001 standards.
• Assist in preparing quality reports such as daily/weekly quality performance summaries, customer complaint tracking, defect trend analysis, and audit reports.
• Coordinate internal and external audits, including scheduling, documentation preparation, follow-up on corrective actions, and record keeping.
• Manage document distribution and ensure controlled documents are accessible to relevant departments.
• Support incoming, in-process, and outgoing quality activities by preparing checklists, inspection records, and quality forms.
• Assist in handling non-conformance reports (NCR), 8D reports, and customer complaint documentation.
• Work closely with production, engineering, and quality teams to ensure proper filing and traceability of quality-related records.
• Maintain calibration records, update equipment tracking lists, and follow up on calibration schedules with suppliers.
• Provide administrative support to quality team meetings, including meeting minutes, scheduling, and follow-up on action items.
• Support new plant setup activities related to quality documentation, system establishment, and audit readiness.

Job Requirements Quality Admin

• SPM or Diploma in Quality Management, Business Administration, Manufacturing, or related fields.
• Minimum 1-3 years of administrative or quality-related experience in manufacturing (automotive industry is an advantage).
• Familiar with QMS standards such as IATF16949, ISO9001, and basic audit requirements.
• Strong competency in Microsoft Office (Excel, Word, PowerPoint); experience with ERP/QMS systems is an added advantage.

• Good document control and organizational skills with high attention to detail.

• Strong communication skills and ability to work closely with cross-functional teams (Quality, Production, Engineering).
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proactive, responsible, and able to maintain confidentiality of quality-related information.
• Willing to work in a newly established plant environment and support setup activities.

Salary up to RM5k