Purchasing Manager

StarDream Cruises; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading cruise company in Kuala Lumpur seeks a Purchasing Manager to oversee the tender process and ensure compliance with policies. Candidates should possess a Bachelor’s Degree along with at least 5 years of experience in purchasing, preferably within the hospitality industry. Strong skills in negotiation, organization, and communication are essential. The role involves analyzing vendor quotations, managing documentation, and supporting various departments with tender-related issues, reporting directly to management.

Qualifications

• Minimum 5 years working experience with minimum 3 years in Purchasing background.
• Preferably 2 years in the hospitality industry.
• Ability to communicate with people at all levels.

Responsibilities

• Manage the entire tender process, ensuring timely delivery.
• Evaluate vendor quotations and prepare reports.
• Monitor and enforce department policies for procurement.

Skills

Detail-oriented

Negotiation skills

Problem solving

Organizational skills

Analytical skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Knowledge in SAP

Education

Bachelor’s Degree in Hospitality/Business Management/Economics/Purchasing/Supply Chain Management

Tools

SAP

Microsoft Office

Job description

Responsibilities

Manage the entire tender process, including preparing tender information, coordinating the response from all relevant parties involved, ensuring completeness and delivering the tender successfully within the timeline agreed and according to the company’s Tender Policy and Procedures (P&P).

Analyze tender documents and lead discussion with relevant stakeholders to review and evaluate the tender submission.

Prepare report / scoring sheet / Executive Summary / Letter of Award for approval.

Check and ensure proper documentation and filing for all tender documents.

Prepare and disseminate the discussion points / minutes taken to all relevant stakeholders.

Track and report on the tender status on a monthly basis or as otherwise agreed.

Ensure timely and accurate processing of the Purchase Requisitions (PR).

Carry out sourcing and negotiation process upon receiving Purchase Requisition (PR) from Users.

Evaluate vendor’s quotation to ensure that they are in line with technical and specifications required by the Users.

Where applicable, comparison obtained from quotations to be presented to Superior for review before submission to Users for decision making.

Issuance on Purchase Order (PO) and ensure approval per Departmental Authority Limit (DAL).

To monitor the delivery of ordered items to meet the timeline stipulated in the PO.

Master Data Management

Review qualification criteria and limits to enable exploration of new opportunities for improvement.

To request and obtain the required documentation for vendor registration and accreditation process.

Assist in creation of Material Master in SAP.

User Management

To obtain clear tender specifications on products/services requested.

Arrange samples and demonstrations of products/services to User.

Manage discussion session to handle and resolve conflict or dispute between Vendors and Users when arises.

Supporting all other departments with tender-related issues.

Monitor and Enforce Department Policies

Ensure proper checks and balances to minimize abuse, fraud and incidences in daily operational activities.

Monitor and enforce department policies comprising all Central Purchasing activities.

Identify the Purchasing process and work on P&P to eliminate loopholes in the system.

Ensure in the loop of all relevant communication emails by team members and copy Superior.

Close monitoring and keep track of all files/documentations in the Central Purchasing centralized filling in shared folder.

Job Requirements

Qualifications and Experience

Possess a Bachelor’s Degree in Hospitality / Business Management / Economics / Purchasing / Supply Chain Management or related discipline.

Minimum 5 years working experience with minimum 3 years in Purchasing background, preferably 2 years in hospitality industry.

Detail-oriented with excellent negotiation, problem solving, organization, analytical and communication skills.

Good interpersonal skills with ability to communicate with people at all levels.

Strong computer literacy in Microsoft Office; knowledge in SAP will be an added advantage.