Purchasing & Expediting Executive

Asian Offshore Services Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading procurement firm in Kuala Lumpur is seeking a dedicated professional to oversee purchasing, procurement, and sourcing activities. Responsibilities include managing vendor communications, generating purchase orders, and coordinating logistics to ensure timely delivery of materials and equipment. The ideal candidate will have experience in procurement processes and a strong attention to detail. This role offers an opportunity to significantly impact project success through effective management of procurement operations.

Responsibilities

• Responsible for and to initiate and undertake purchasing, procurement and sourcing activities of materials, equipment and services.
• Raising request for quotations (RFQ) for materials, equipment and services to obtain proposals.
• Compilation and tabulation of quotation technical & commercial.
• Raising clarification to vendor and suppliers.
• Liaising with PM, engineers and reviewing technical requirements.
• Generate Purchase Order using approved system.
• Generate project procurement and purchasing plan.
• Expediting and verification of invoices for payment process.
• Ensure all product certificates and relevant documents are obtained.
• Responsible for PO/contract close out.
• Responsible for LMW activities and stock generation.
• Monitor status of product and material for expedites.
• Coordinate logistic activity for timely delivery.

Job description

Responsibilities

1. Responsible for and to initiate and undertake purchasing, procurement and sourcing activities of materials, equipment and services.
2. Raising request for quotations (RFQ) to for materials, equipment and services to obtain proposals both technical & commercial and quotations.
3. Compilation and tabulation of quotation technical & commercial.
4. Raising clarification to vendor and suppliers.
5. Liaising with PM, engineers and reviewing technical and ensuring the materials, equipment and services meet the technical requirement of the project.
6. To generate Purchase Order using approved computerised system adopted by company with proper terms and conditions.
7. To generate project procurement and purchasing plan and assist contract on documentation relating to unpriced PO in compliance with project and contracts requirements.
8. Expediting and undertake verification of invoice and other documents to ensure initiation of payment process by accounts.
9. Ensuring all product certificates, catalogue, mill certificates, fire certificate and all relevant documents required for purchase review and final documentation is obtained and compiled.
10. Responsible for PO/contract close out.
11. Responsible for all LMW activities, tax exemption, updating material schedules, stock and generation of reports to KASTAM Diraja.
12. To undertake expediting activities by monitoring status of product and material. Monitoring and expediting shall cover regular e-mails for status update, phone calls, site/factory visits.
13. To arrange and coordinate logistic activity to ensure the material and equipment is delivered to final destination on time.
14. For logistic activity, the responsibility shall include to generate all shipping, export documents, import document and liaising with logistic agent, Transport Company, KASTAM and company.