Purchasing Executive

Weststar. The Art Shop; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A creative brand specializing in art and stationery in Kuala Lumpur is seeking a Purchasing Executive to manage purchase orders, maintain inventory, and coordinate with suppliers. The ideal candidate should have a diploma or degree with 3-5 years of purchasing experience, strong communication skills in English and Bahasa Malaysia, and a detail-oriented approach. The position offers a competitive salary, flexible working hours, team outings, and a clear promotion path.

Benefits

Flexible working hours

Quarterly team outings

Staff discounts

Year-end bonus

Learning support for top staff

Qualifications

• 3–5 years purchasing experience, preferably in retail/trading.
• Strong skills in purchasing and inventory management.
• Detail-oriented and well-organized mindset.

Responsibilities

• Prepare and manage Purchase Orders accurately.
• Coordinate with suppliers for quotations and delivery timelines.
• Monitor stock levels and ensure timely replenishment.
• Evaluate suppliers for cost-saving opportunities.
• Maintain accurate purchasing records.

Skills

Detail-oriented

Purchasing management

Inventory management

Communication in English

Communication in Bahasa Malaysia

Mandarin (optional)

Education

Diploma / Degree in Business, Supply Chain, Procurement, or Marketing

Job description

Position: Purchasing Executive

Location: Taman Melawati, Kuala Lumpur

Working Hours: 9:00 AM – 6:00 PM (5-day work week)

Compensation

• Basic Salary: RM3500 – RM4500
• Allowance: RM150 – RM400
• Bonus: Quarterly (after confirmation)

Responsibilities

• Prepare and manage Purchase Orders, ensuring accuracy in supplier, cost, and quantity before approval and submission.
• Communicate and coordinate with local and overseas suppliers for quotation, order confirmation, and delivery timelines.
• Monitor stock levels and reorder points, working with the store admin and warehouse to ensure timely replenishment and correct GRN documentation.
• Compare prices, evaluate suppliers, and identify cost‑saving opportunities while maintaining product quality and reliability.
• Maintain accurate purchasing records and reports, supporting the development of purchasing SOPs and improving workflow efficiency.

Qualifications

• Diploma / Degree (Business, Supply Chain, Procurement, or Marketing)
• 3–5 years purchasing experience (retail/trading background preferred)
• Strong in purchasing & inventory management
• Detail‑oriented, responsible, well‑organised
• Good in English & Bahasa Malaysia
• Mandarin is a plus (for overseas suppliers)

Benefits

• Basic Salary + Allowance + Bonus
• Flexible working hours (Mon–Fri only!)
• Quarterly team outings
• Staff discounts
• Year‑end bonus + Clear promotion path (Senior / Assistant Manager)
• Learning support (we sponsor external courses for top staff)
• A workplace that truly values your contribution

Here’s What We Believe In

• No drama, no politics
• Honest, united teamwork
• Appreciation for real effort
• Supportive space for growth
• We’re not a place for show‑offs. We’re a team for doers — like you.

About Us

We’re a creative brand under Hi‑Scan Wholesale Sdn Bhd, specializing in art, craft & stationery. We’re now upgrading from traditional retail to a modern, structured, and professional brand.

Who We’re Looking For

You’re a match if you have:

• Diploma / Degree (Business, Supply Chain, Procurement, or Marketing)
• 3–5 years purchasing experience (retail/trading background preferred)
• Strong in purchasing & inventory management
• Detail-oriented, responsible, well-organised
• Good in English & Bahasa Malaysia
• Mandarin is a plus (for overseas suppliers)