Purchasing Executive

Jobstreet Malaysia; Iskandar Puteri; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading recruitment platform in Malaysia is seeking a Purchasing Officer to manage purchase orders and supplier relationships. The role involves verifying requisitions, ensuring compliance with policies, and maintaining inventory levels. Ideal candidates have a high school diploma and proven experience in procurement. Strong organizational, communication, and negotiation skills are essential. Proficiency in purchasing software and Microsoft Office, especially Excel, is required. This position offers opportunities for professional growth in a dynamic environment.

Qualifications

• Additional education or certification in purchasing, supply chain management, or related field is a plus.
• Proven experience in purchasing or procurement roles, preferably in a similar industry.
• Strong attention to detail and accuracy in processing purchasing transactions and documentation.

Responsibilities

• Generate purchase orders based on requisitions from various departments.
• Verify purchase requisitions for accuracy and compliance with policies.
• Ensure timely processing and delivery of purchase orders to suppliers.

Skills

Attention to detail

Organizational skills

Communication skills

Negotiation skills

Analytical skills

Education

High school diploma or equivalent

Certification in purchasing or supply chain management

Tools

Purchasing software

ERP systems

Microsoft Excel

Microsoft Outlook

Job description

Generate purchase orders based on requisitions from various departments within the organization.

Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.

Ensure timely processing and delivery of purchase orders to suppliers.

Maintain accurate records of all purchase orders and related documentation.

Identify potential suppliers and obtain quotes or proposals for goods and services.

Evaluate suppliers based on factors such as price, quality, delivery reliability, and service level agreements.

Negotiate terms and conditions with suppliers to secure favorable pricing and contract terms.

Establish and maintain positive relationships with suppliers to facilitate effective communication and resolve issues as they arise.

Inventory Control:

Monitor inventory levels and anticipate demand for goods and services.

Coordinate with warehouse and inventory management teams to ensure adequate stock levels and minimize stockouts.

Conduct periodic inventory audits to reconcile physical inventory counts with system records.

Identify opportunities to optimize inventory levels and reduce carrying costs while ensuring continuity of supply.

Documentation and Reporting:

Prepare and maintain purchasing-related documentation, including contracts, agreements, and vendor files.

Generate reports on purchasing activities, including spending trends, supplier performance, and cost savings initiatives.

Analyze data and provide insights to management to support informed decision-making and strategic planning.

Compliance and Risk Management:

Ensure compliance with company policies, procedures, and regulatory requirements related to purchasing and procurement activities.

Monitor and mitigate risks associated with supplier relationships, such as supplier financial stability, quality control issues, and supply chain disruptions.

Stay informed about industry trends, market conditions, and emerging technologies relevant to purchasing and procurement.

Qualifications and Skills:

High school diploma or equivalent; additional education or certification in purchasing, supply chain management, or related field is a plus.

Proven experience in purchasing, procurement, or related roles, preferably in a similar industry or environment.

Strong attention to detail and accuracy in processing purchasing transactions and documentation.

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

Effective communication and negotiation skills, with the ability to interact professionally with internal stakeholders and external suppliers.

Proficiency in using purchasing software, ERP systems, and Microsoft Office applications, particularly Excel and Outlook.

Analytical mindset with the ability to analyze data, identify trends, and make data-driven recommendations.

Familiarity with relevant laws, regulations, and best practices governing purchasing and procurement activities.