Purchasing cum Admin

CYL Food Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A food distribution company based in Kuala Lumpur seeks a Procurement Specialist to manage supplier relationships, maintain inventory, and assist with reporting and promotions. The ideal candidate will have at least 1 year of related experience, proficiency in Excel, and effective communication skills in Chinese and English. This role requires multitasking abilities and a detail-oriented approach. Competitive salary and multiple benefits offered.

Benefits

EPF

SOCSO

EIS

Bonus

Annual Leave

Medical Claim

Qualifications

• 1 year of related experience preferred.
• Proficient in Excel, Word, PowerPoint.
• Able to understand Chinese & English.

Responsibilities

• Create new item codes and update pricing.
• Assist in preparing monthly promotions.
• Monitor stock levels and maintain inventory records.
• Prepare purchase orders based on stock needs.

Skills

Proficient in Excel

Good communication skills

Negotiation skills

Able to multitask

Willing to learn

Education

Minimum 1 year of related experience

Tools

Excel

Word

PowerPoint

Job description

Working Hours: Monday–Saturday (Alternate Saturday), 8am – 6pm

Salary: RM3,500 – RM3,800 (Based on experience)

Benefits: EPF, SOCSO, EIS, Bonus, Annual Leave, Medical Claim

Job Responsibilities

1. Procurement & System Updates

• Create new item codes and update approved pricing in the system.
• Follow up with suppliers on Credit Notes (CN) and price discrepancies.
• Review and consolidate purchase orders from all outlets before submitting to suppliers.

2. Promotion & Reporting

• Assist in preparing and coordinating monthly promotions for all outlets.
• Compile monthly sales reports for management review.

3. Inventory Control

• Monitor stock levels and maintain accurate inventory records.
• Identify low or excess stock and coordinate replenishment with the team.

4. Order Planning

• Prepare purchase orders based on stock and sales needs.
• Track order status and ensure timely supplier delivery.
• Assist in resolving issues related to order fulfilment.
• Negotiate pricing and terms with suppliers.
• Maintain good supplier relationships and resolve supply or pricing issues.
• Identify and evaluate new suppliers to improve cost and product quality.
• Prepare supplier comparisons and recommend options to management.
• Prepare regular sales and stock movement reports.
• Analyse sales trends to support forecasting and purchasing.

8. Handling Supply Issues

• Manage supply challenges such as price changes or stock shortages.
• Suggest alternative solutions to ensure smooth operations.

Job Requirements

• Minimum 1 year of related experience (Advantage).
• Proficient in Excel, Word, PowerPoint (Reporting experience preferred).
• Able to understand Chinese & English.
• Good communication and negotiation skills.
• Able to multitask, work independently, and manage time-sensitive tasks.
• Hardworking, willing to learn, and detail-oriented.