Purchasing Assistant / Purchasing Executive

PERSOL; Seremban; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading procurement firm in Seremban, Malaysia, is looking for a procurement specialist with at least 1 year of experience to manage purchasing activities. The role involves reviewing purchase requests, negotiating with suppliers, ensuring timely delivery, and maintaining supplier relationships. Fresh graduates are welcome to apply, and proficiency in both English and Mandarin is preferred. Strong analytical and interpersonal skills are essential for success in this position.

Qualifications

• 1+ year experience with direct procurement required; fresh graduates are welcome.
• Professional English and Mandarin appreciated for communication with clients.
• Strong analytical skills to review data and prepare reports.

Responsibilities

• Review purchase requests and material requirement planning.
• Negotiate prices and terms with suppliers.
• Ensure timely delivery through proactive order follow-ups.

Skills

Direct procurement experience

Analytical skills

Interpersonal skills

Results orientation

Professional English

Mandarin communication

Job description

Working Date & Time: Monday - Friday 7AM - 4PM / 8AM - 5PM

Reporting to: Purchasing Manager

Job Description

• Review purchase requests and material requirement planning
• Prepare Purchase Orders and submit for approval
• Send Purchase Orders to suppliers and obtain acknowledgement
• Proactively follow-up orders to ensure timely delivery
• Take action to resolve any case of changes, delays, quality issues, etc., cooperating with concerned colleagues and with suppliers and escalating to upper level if appropriate
• Negotiate prices, terms, and conditions with assigned suppliers
• Maintain relations with direct material suppliers and share critical information with upper level
• Support the research, select, qualification, and assessment of suppliers
• Review status and trend of material stock against given objectives
• Ensure that purchasing master-data, files, and documents and supplier/materials info records in the information system are continuously aligned and updated
• Support functional improvement and saving plans
• Support capital projects
• Investigate and process inventory deletions and obsolescence requests when identified

Requirements

• 1+ year experience with direct procurement required. Fresh graduates are mostly welcome.
• Professional English and Mandarin appreciated to effectively communicate with Mandarin-speaking clients.
• Analytical skills to review data and prepare surveys, analysis, budget, reports, etc.
• Interpersonal skills to effectively cooperate with inter-functional teams and assigned suppliers
• Strong orientation to results and ability to pursue, influence and deliver change
• Competence in direct procurement best practices and advanced tools

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