Purchasing Assistant

INDUSTRIAL QUALITY MANAGEMENT SDN BHD; Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent manufacturing company based in Shah Alam is seeking an individual to assist in procurement and supply chain activities. Responsibilities include liaising with suppliers, managing purchase orders, and ensuring compliance with quality standards. Candidates should have a Bachelor's degree or Diploma in Engineering and at least 1 year of experience in purchasing. This role offers competitive salary and career growth opportunities in a supportive work environment.

Benefits

Competitive salary with performance-based increment

Medical & dental coverage

Career growth opportunities

Qualifications

• Minimum 1 year of experience in purchasing, procurement or supply chain.
• Strong understanding of technical specifications and engineering drawings.
• Basic knowledge of supply chain management and vendor sourcing.

Responsibilities

• Assist Head of Department in liaising with suppliers for urgent parts.
• Conduct meetings with suppliers regarding delivery and quality matters.
• Ensure EHS Management System runs smoothly according to standards.

Skills

Negotiation skills

Communication skills

Analytical skills

Detail-oriented

Organizational skills

Teamwork skills

Education

Bachelor’s Degree or Diploma in Engineering

Tools

Microsoft Excel

SAP

AutoCount

Job description

Company: Industrial Quality Management Sdn Bhd

Employment Type: Full-time

Company Overview

At Industrial Quality Management Sdn Bhd, we are a trusted manufacturer of high‑quality plastic and metal parts, serving predominantly the automotive industry. With our headquarters based in Shah Alam and branches in Bukit Beruntung, Tanjung Malim, Gurun and our new branch at Serendah, we are proud to support Malaysia’s industrial sector with precision and reliability.

Key Responsibilities

• Assist Head of Department in liaison and follow‑up with existing suppliers for urgent parts or raw materials, child parts and general purchase.
• Assist Head of Department in sourcing new and potential suppliers and participate during factory audit/visit at vendors’ premises.
• Assist Head of Department on quotation, delivery arrangement, outstanding orders, forecast preparation, updating the daily purchase order report and receiving any control items.
• Involve effectively with cost‑down activities and dual‑solving activities.
• Assist Head of Department on Custom Sales Tax (CJ5) matters and monthly report such as Vendor Grading & Performance Report, Cost Down Report etc.
• Hold internal meetings to discuss new part development, part improvement, quality matters, stock status, critical parts etc.
• Conduct meetings with suppliers regarding delivery arrangement, quality matters and new inquiries.
• Match invoices and delivery orders for submission to Accounts Department for payment purpose.
• Perform vendor maintenance information related to price maintenance, address changes, contact numbers etc.
• Follow company procedure according to TS16949/2009 quality system.
• Participate during internal quality audit.
• Monitor job tasks given to subordinates and ensure jobs are carried out efficiently.
• Ensure EHS Management System runs smoothly according to OHSAS & ISO 14001 standard.

Who We’re Looking For

• Bachelor’s Degree or Diploma in Engineering (Mechanical, Manufacturing, Industrial, or related field).
• Minimum 1 year of experience in purchasing, procurement or supply chain (fresh graduates with strong interest in procurement are encouraged to apply).
• Strong understanding of technical specifications and ability to read engineering drawings.
• Basic knowledge of supply chain management, vendor sourcing, and cost analysis.
• Proficient in Microsoft Office (Excel, Word) and ERP systems (SAP, AutoCount, or equivalent is an advantage).
• Excellent negotiation, communication and analytical skills.
• Detail-oriented, organized, and able to handle multiple projects under tight deadlines.
• Strong teamwork skills with the ability to coordinate effectively across departments.
• Fresh graduates are encouraged to apply.

What You’ll Get

• Competitive salary with performance‑based annual increment.
• Medical & dental coverage.
• Exposure to procurement in the automotive and manufacturing industries.
• Hands‑on experience working with suppliers, production teams and technical departments.
• Career growth opportunities in purchasing, sourcing, or supply chain management.
• Supportive work environment that values learning, responsibility, and continuous improvement.