Purchasing Assistant

Wiitrac Elevator Sdn. Bhd.; Seberang Perai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A company specializing in elevator solutions based in Penang, Malaysia, is seeking a procurement specialist. Responsibilities include sourcing quotations from suppliers, issuing purchase orders, ensuring accuracy in procurement documentation, and managing inventory levels. The ideal candidate should possess excellent organizational skills and the ability to coordinate effectively with various departments. Join a dynamic team that values precision and compliance in procurement operations.

Responsibilities

• Source and request quotations from suppliers for price comparison.
• Issue purchase orders once approval is obtained.
• Ensure PO accuracy in terms of item code, quantity, pricing, and delivery date.
• Monitor stock levels to ensure sufficient supply while optimizing inventory turnover.
• Process purchase orders, manage delivery tracking, and coordinate with transporters.
• Maintain accurate records of quotations and purchase orders.
• File and archive all procurement documents for audit purposes.
• Liaise with finance and warehouse departments for goods receiving.

Job description

Source and request quotations from suppliers for price comparison.

Issue purchase orders (PO) once approval is obtained.

Ensure PO accuracy (item code, quantity, pricing, delivery date, directship and terms).

Follow up with suppliers for order confirmation.

Inventory Management:

Monitor stock levels to ensure sufficient supply while optimizing inventory turnover.

Procurement Operations:

Process purchase orders (POs), manage delivery tracking, and coordinate with transporters, and forwarding agentss for timely arrivals.

Documentation & Record Keeping

Maintain accurate records of quotations, purchase orders, Delivery Order and supplier invoices.

File and archive all procurement documents for audit purposes.

Ensure compliance with company procurement policies and procedures.

Cross Department Coordination

Liaise with departments such as Finance (for invoice/payment), Warehouse/ Site (for goods receiving) & Sales Admin (Sales Dept.) and etc.

Provide procurement status updates to requestors and management.

Support urgent purchase requests or special project requirements.